Impress employers and recruiters.
Choose from hundreds of resume examples.

Impress employers and recruiters.
Choose from hundreds of resume examples.

Target Resume Now

About the Role

To provide proactive and professional support within the group, embracing a team-working approach and collaborating with lawyers and other members of business operations to fulfil the needs of the business.

Responsibilities

• Process requests to add or remove internal and external users to data sites, ensuring correct access levels are assigned and documented.
• Complete forms and coordinate with the Products & Solutions team to create new data sites, including setting up required folders and ensuring all necessary information is provided.
• Upload documents to the appropriate folders within data sites, following naming conventions and confirming completion with the instructing party.
• Locate and download documents from data sites as requested, using search functions and managing file/folder names to comply with system limitations.
• Perform user audits to report on who has access to data sites, and manage restricted libraries or folders as needed.
• Receive, review, and process deeds scheduling requests using standardised forms and digital tracking systems.
• Create, update, and manage schedules of deeds in accordance with firm procedures.
• Communicate regularly with fee earners, paralegals, and team administrators to confirm scheduling requirements, resolve discrepancies, and provide updates on the status of deeds packets.
• Monitor deeds storage areas, coordinate the transfer of deeds to offsite archives when required, and ensure compliance with health and safety guidelines.
• Adhere to internal policies and legal requirements for deeds management, including scanning, uploading, and naming conventions for electronic records.
• Conduct periodic audits to verify accuracy and completeness of schedules, and implement improvements based on feedback and training.
• Provide general administrative duties as directed by the business.

Requirements

• Administration experience in a busy environment is desirable.
• Previous work in a professional services business advantageous.
• Strong organisational skills and abilities.
• Attention to detail.
• Time management and prioritisation ability.
• Strong communication skills.
• Willingness and enthusiasm to work with and support the group.
• Good IT skills – knowledge of Microsoft Word, Excel and Outlook required.

Skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook

Location

• London

Work Type

• Full-time

About the Company

• Services to be delivered to the business in a manner which is consistent with the increasingly competitive environment in which the Firm operates.