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About the Role

The main function of a Sr. administrative Assistant is to provide high-level support by conducting research, managing information requests, and performing clerical functions. This role acts as an information and communication manager for an office, balancing project coordination, technical problem-solving, and administrative execution based on evolving business needs.

Responsibilities

• Provide support to assigned managers and executives during peak periods, absences, or transitional phases, supporting complex calendar and meeting management, document preparation, communications, and planning.
• Coordinate board meeting logistics, including scheduling, materials preparation, attendee coordination, and day-of execution.
• Support shared mailbox and intake workflows by triaging requests, gathering key details, and ensuring timely completion.
• Review and analyze mail and incoming memos, drafting, editing, and formatting documents, letters, emails, presentations, and reports to determine their significance and plan distribution.
• Book travel, manage itineraries, process expense reimbursements, and understand corporate policies related to T&E.
• Provide support on ad hoc assignments and specialized administrative projects.

Requirements

• High school diploma or GED required.
• 5+ years of experience.
• Experience managing projects, developing workflows, reporting, or digital administrative tools is highly desired.

Skills

• Excellent verbal, written, and interpersonal communication skills.
• Exceptional customer service, organizational, and time management skills.
• Strong ability in anticipating needs and taking initiative while building trust with executives, team members, and business partners.
• Uphold service standards for operational excellence.
• Strong analytical, critical thinking, and problem-solving skills.
• High attention to detail and quality control with the ability to identify errors, inconsistencies, and gaps in complex or messy data.
• High proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, SharePoint).
• High proficiency with MS Apps (Planner, Forms, Power Automate, & Power BI).
• High proficiency with Team, Zoom, & Adobe.

Location

• Hybrid

Work Type

• Hybrid

Experience Level

• 5+ years

Education Level

• High school diploma or GED