Impress employers and recruiters.
Choose from hundreds of resume examples.
Impress employers and recruiters.
Choose from hundreds of resume examples.
Target Resume Now
Tailor your resume to this Finance & Administration Coordinator role.
Rezi rewrites your resume against Cushman & Wakefield's job description. Free.
Tailor your resume to this Finance & Administration Coordinator role.
Rezi rewrites your resume against Cushman & Wakefield's job description. Free.
Don't guess if your resume is good enough.
See how it scores against the Finance & Administration Coordinator posting at Cushman & Wakefield — free, in seconds.
Don't guess if your resume is good enough.
See how it scores against the Finance & Administration Coordinator posting at Cushman & Wakefield — free, in seconds.
About the Role
Support delivery of Maintenance Services through accurate finance, procurement, administrative, and reporting support aligned to client SLA and KPI requirements.
Responsibilities
- Provide parts purchasing and invoice support for maintenance-related activities, including purchase request tracking, supplier documentation, invoice checks, and approval follow-up.
- Coordinate with site leadership, Plant Supervisors, Office Engineers, Plant Operators, and third-party vendors to support maintenance scheduling, vendor attendance, service documentation, and administrative close-out of work activities.
- Assist with reports covering services performed, maintenance activities completed, vendor activity, open actions, procurement status, invoice matters, and other service-related updates.
- Maintain accurate records for work orders, purchase orders, invoices, vendor documents, maintenance reports, inspection records, and other site documentation.
- Support CMMS and reporting activities by updating administrative fields, tracking work order status, collating completed work evidence, and ensuring records are complete.
- Monitor and track maintenance-related spend, invoice status, procurement requests, vendor submissions, and supporting documentation, escalating delays, discrepancies, or exceptions.
- Assist with data collation for maintenance analysis, benchmarking, workload tracking, PM compliance, SLA/KPI reporting, and governance meetings.
- Support the development and maintenance of administrative procedures for work requests, reporting, notifications, workload tracking, document control, purchasing, invoicing, and vendor coordination.
- Ensure finance, procurement, administrative, and reporting activities comply with client policies, Cushman & Wakefield procedures, safety requirements, document retention standards, and applicable regulations.
- Provide clear and timely communication on procurement status, invoice issues, reporting deadlines, documentation gaps, risks, and required follow-up actions.
Requirements
- 2+ years of relevant experience in finance administration, procurement support, facilities administration, contract administration, or operational reporting.
- Experience supporting purchase orders, invoices, vendor coordination, maintenance reporting, or administrative governance in a data center, facilities management, engineering, or mission-critical environment is preferred.
- Strong finance administration, procurement support, invoice tracking, and document control skills.
- Good understanding of facilities maintenance administration, vendor coordination, purchase-to-pay processes, and operational reporting requirements.
- Strong organizational, follow-up, and workload tracking skills, with the ability to manage multiple priorities and deadlines.
- Good communication and stakeholder coordination skills across account leadership, site operations teams, client representatives, suppliers, and vendors.
- Proficiency in Microsoft Office, especially Excel and reporting templates.
- Familiarity with CMMS, procurement platforms, invoice systems, BI or reporting dashboards, and document control processes is advantageous.
- Strong attention to detail, data accuracy, confidentiality, compliance awareness, and adherence to client and Cushman & Wakefield procedures.
Skills
- Finance administration
- Procurement support
- Invoice tracking
- Document control
- Facilities maintenance administration
- Vendor coordination
- Purchase-to-pay processes
- Operational reporting
- Organizational skills
- Follow-up skills
- Workload tracking
- Microsoft Office
- Excel
- Reporting templates
- CMMS
- Procurement platforms
- Invoice systems
- BI or reporting dashboards
- Document control processes
- Attention to detail
- Data accuracy
- Confidentiality
- Compliance awareness
Experience Level
- 2+ years of relevant experience
Education Level
- Relevant diploma, certificate, or degree in Finance, Accounting, Business Administration, Facilities Management, or a related discipline.
- Industry-recognized professional training or qualifications in finance administration, procurement, facilities management, or the data center industry would be an advantage.
About the Company
- Cushman & Wakefield