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About the Role

This role coordinates the Australia Buildings proposals team to ensure proposals are adequately resourced, deadlines are met, and high-quality submissions are delivered consistently. It acts as the central point of contact for proposal process improvements and technical changes, driving standardization and consistency in pursuit and proposal practices while fostering a unified national Buildings pursuits team. The role provides mentoring, quality assurance, and targeted training to proposal team members, supporting capability development and continuous improvement.

Responsibilities

Coordinate the preparation of written and graphical elements of opportunity response documents.
Ensure best practice content and collateral is hosted appropriately on shared platforms and is kept up to date.
Interact with operations personnel to support development of collateral.
Proof and edit relevant documentation for consistency.
Ensure adherence to standards and templates to present a consistent appearance/style in compliance with Stantec’s branding guidelines.
Coordinate with dedicated graphic design personnel and outside print vendors.
Provide graphics and desktop publishing support.
Work with designated response team members to develop opportunity response plans.
Set up ‘Pipeline’ number and prepare and assist in the establishment of the opportunity response.
Organize and participate in response-related meetings.
Respond to requests from internal & external clients in a timely manner.
Liaise with internal & external clients to gather information for a complete response.
Monitor local and national Tender Portals and Industry Panels, and distribute opportunities to relevant staff/discipline.
Manage local and national Tender Portals and Industry Panels.
Upload relevant insurances and pre-qualification documentation to Tender Portals.
Assist relevant staff to attain pre-qualification accreditations.
Develop and provide targeted proposals training for the National Buildings Proposals team.
Update/maintain non-opportunity specific / additional qualification and reference materials in SMKC.
Interface and regularly update Pipeline software.
Create PPT for proposals to assist the Project Manager in establishing the proposed project cost budget.
Comply with pursuit phase QC/QA requirements.
Provide mentoring and QA support for all National Buildings Proposals team members.
Support Bid Leaders to comply with pursuit phase Health and Safety requirements.
Coordinate appropriate legal reviews of pursuit phase documentation and contracts.
Work with specialist software and process (e.g., Newforma).
Assist in the Request for Quote and coordination of subconsultants at proposals stage.
Collect insurances and prequalification questionnaires and store in the subs database.
Assist Marketing team to plan and coordinate local events.
Coordinate booking attendees to special events and conferences.
Undertake adhoc tasks as directed.
Be accountable and drive quality by updating Pipeline and adhering to Stantec’s style guide / branding initiatives.
Manage own workflow/outputs, within business priorities.
Contribute by using skills in bid writing / creative writing.
Undertake personal training opportunities to enhance skills.
Always look to add value to a specific opportunity, business centre operation.
Support team and company initiatives.
Ensure all Buildings proposals staff are sharing best practice content and collateral.
Promote and contribute to a sense of community, fun and team spirit.
Regularly interact and engage with other members of the Buildings proposals staff and office.

Requirements

Be the centralised point of contact for technical changes in proposals processes, and be responsible for the dissemination of approved changes.
Coordinate with dedicated graphic design personnel and outside print vendors, as needed.
Works with designated response team members to develop opportunity response plans in alignment with our M&BD process.
Respond to requests (whether from internal & external client) in a timely manner.
Liaise with internal & external clients as required to gather information to achieve a complete response.
Monitor local and national Tender Portals and Industry Panels, where required, and distribute opportunities to relevant staff/ discipline.
Manage local and national Tender Portals and Industry Panels, where required.
Upload relevant insurances and pre-qualification documentation to Tender Portals to ensure continued compliance.
Assist relevant staff to attain pre-qualification accreditations, to meet future opportunity requirements.
Develop and provide targeted proposals training for the National Buildings Proposals team.
Updates/maintains non-opportunity specific / additional qualification and reference materials (including project proformas and personnel profiles, images, collateral materials, etc.) in SMKC.
Interface and regularly updates Pipeline software.
Create PPT for proposals (where required) to assist the Project Manager in the establishment of the proposed project cost budget.
Comply with pursuit phase QC/QA requirements.
Provide mentoring and QA support for all National Buildings Proposals team members.
Support Bid Leaders to comply with pursuit phase Health and Safety requirements.
Coordinate appropriate legal reviews of pursuit phase documentation and contracts.
Work with specialist software and process (IE Buildings has Newforma and specific project setup requirements per discipline).
Assist in the Request for Quote and coordination of subconsultants at proposals stage to ensure that the preparation of sub agreements post win will be accurate.
Collect insurances and prequalification questionnaires and store in the subs database as required by the PMF.
Assist Marketing team to plan and coordinate local events in conjunction with their assistance, or as directed by the RD/PDL/BCOL/BL, where required.
As directed by the RD/PDL/BCOL/BL, coordinate booking attendees to special events and conferences.
Adhoc tasks as directed by the RD/PDL/BCOL/BL and Bid Leaders/PMs.
Be accountable and drive quality by updating Pipeline and adhering to Stantec’s style guide / branding initiatives.
Manage own workflow/outputs, within business priorities.
Contribute by using your skills in bid writing / creative writing (where required).
Undertake personal training opportunities to enhance skills.
Always looking to be adding value to a specific opportunity, business centre operation.
Support team and company Initiatives.
Ensure all Buildings proposals staff are sharing best practice content and collateral.
Promote and contribute to a sense of community, fun and team spirit.
Regularly interact and engage with other members of the Buildings proposals staff and office.

Skills

Bid writing
Creative writing
Desktop publishing
Graphic design
Mentoring
Quality assurance
Technical writing
Training development

Location

Australia

Work Type

Full-time

Experience Level

Individual Contributor

Education Level

Tertiary qualification in relevant engineering (or other) field

About the Company

Stantec branding and quality standards
Stantec’s style guide / branding initiatives