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About the Role

Join Pax8 in Sydney as an Executive Assistant and become the trusted force behind executive effectiveness, operational excellence, and business success within one of the world's leading cloud technology marketplaces. This role offers exposure to strategic initiatives, collaboration across global teams, and the opportunity to grow alongside emerging technologies.

Responsibilities

• Orchestrate complex executive calendars across multiple stakeholders
• Coordinate meetings, appointments, and strategic leadership activities
• Anticipate scheduling challenges and proactively manage competing priorities
• Ensure leaders are fully prepared and aligned for every engagement
• Manage domestic and international travel arrangements
• Create seamless travel experiences including itineraries, accommodations, and transportation
• Handle last-minute changes with confidence and professionalism
• Manage and prioritise executive inboxes
• Draft professional communications and correspondence
• Ensure important messages and actions are completed promptly
• Maintain strong communication flow across internal and external stakeholders
• Coordinate expense management and reimbursement processes
• Maintain accuracy and compliance with company policies
• Support administrative activities that keep executive operations running smoothly
• Prepare agendas, briefings, presentations, and supporting materials
• Coordinate meeting logistics and stakeholder readiness
• Capture actions, decisions, and follow-up commitments
• Support executive events, leadership gatherings, and business functions
• Create presentations, reports, and executive-facing documents
• Support leadership initiatives and strategic communications
• Act as a trusted partner who enhances executive productivity and effectiveness

Requirements

• Demonstrated experience supporting senior leaders within a dynamic and fast-paced environment
• Proven success supporting executives or senior leadership teams
• Exceptional organisational and prioritisation skills
• Strong written and verbal communication abilities
• Outstanding attention to detail and follow-through
• The ability to manage multiple competing priorities simultaneously
• High levels of professionalism, discretion, and confidentiality
• Strong relationship-building and stakeholder management skills
• Confidence working independently while remaining highly collaborative
• Excellent problem-solving skills and sound judgement
• Advanced proficiency across Microsoft Office and business productivity tools
• A proactive mindset with the ability to anticipate needs before they arise
• Must hold valid right to work in Australia
• Successful candidates will be required to undertake pre-employment checks including ID verification, reference requests, and qualification checks.

Skills

• Microsoft Office
• Business productivity tools

Location

• Sydney, Australia

Work Type

• Onsite

Education Level

• Bachelor's degree or an equivalent combination of education and practical experience

Benefits

• Competitive benefits package designed to support your wellbeing, growth, and success

About the Company

• Pax8 is one of the world's leading cloud technology marketplaces.
• Our mission is to build the managed intelligence marketplace and empower small businesses to do more with smarter technology.
• We are a fast-growing, dynamic, and high-energy organisation with a start-up feel, allowing you to make a meaningful impact on the business.
• Culture is important to us, and at Pax8, it's business, and it IS personal.
• We are passionate, creative, and unconventional.
• We work hard, keep it fun, and expect the best!
• We Elev8 each other. We Advoc8 for our partners. We Innov8 continuously. We Celebr8 life.

Equal Opportunity

• Pax8 are an equal opportunities employer and welcome individuals who are in possession of the appropriate requirements to work within the country you have applied for.
• Offered individuals will be asked to undertake identity, security compliance and reference checks.
• Your privacy is important to us. Your data will be held in accordance with local best practices and processed only in accordance with our recruiting processes.