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About the Role

As our Executive Assistant and Office Administrator, you'll be the go-to person for keeping our COO productive and our NYC office running smoothly. You'll support the leader while owning day-to-day office operations. This is a multifaceted role perfect for someone who thrives in a startup environment, anticipates needs, and enjoys both strategic support and practical tasks.

Responsibilities

• Provide comprehensive administrative support to COO, including complex calendar management, scheduling meetings across time zones, and coordinating internal/external stakeholders
• Handle travel arrangements, itineraries, expense reports, and reimbursements with accuracy and efficiency
• Prepare materials for meetings, presentations, events, and follow up on action items
• Serve as the primary office administrator for our New York location: manage office supplies, vendor relationships, facility maintenance, and workspace organization
• Coordinate office events, team off-sites, lunches, and visitor logistics to foster a positive and productive environment
• Assist with onboarding new hires in the NYC office, including setup of workstations, access credentials, and local orientation
• Screen and prioritize communications (email, phone, Slack) on behalf of executives, responding or routing as appropriate
• Maintain confidentiality while handling sensitive information and supporting high-stakes projects
• Contribute to special projects and ad-hoc tasks to support company growth and operational needs.

Requirements

• 5-8 years of experience in an administrative, executive assistant, office coordinator, or similar role
• Experience in a startup, tech, or fast-paced environment is a plus
• Prior experience supporting a C Level Executive
• Exceptional organizational skills with strong attention to detail and the ability to manage multiple priorities
• Proactive mindset: you anticipate needs, solve problems independently, and follow through without being asked
• Excellent written and verbal communication skills; professional and polished in all interactions
• Tech-savvy and quick to learn new tools
• Comfortable working in a hybrid/remote-aware company with some in-office presence required
• Discreet, trustworthy, and able to handle confidential information
• Enthusiastic about AI and legal tech, a curiosity about our mission is a big plus!

Skills

• Calendar management
• Travel arrangements
• Expense reporting
• Vendor management
• Office supply management
• Event coordination
• Communication skills
• Organizational skills
• Attention to detail
• Problem-solving
• Tech-savvy

Location

• NYC

Work Type

• In-office 5 days a week
• Hybrid/remote-aware

Experience Level

• 5-8 years of experience

Education Level

• Bachelor's degree or equivalent practical experience preferred

About the Company

• GC AI is the fastest-growing and most trusted legal AI platform for in-house legal teams.
• We're building the future of legal work, and we're doing it fast.
• You'll join at a pivotal moment—when decisions matter, impact is immediate, and the runway to shape your career is wide open.
• We’re a high-performing team where you'll have real ownership and influence from day one.
• More than 1,800 companies use GC AI to drive their business forward, including 150+ public companies, 25+ unicorns, and brands such as News Corp, Miro, Bass Pro Shops, Snyk, Skims, Liquid Death, Vercel, Zscaler, and TIME.
• We've 10x'd revenue in 12 months, raised a $60 million Series B ($555 million valuation), and are growing faster than ever.
• We are backed by incredible investors, including Scale Venture Partners, Northzone, Sound Ventures, and Guillermo Rauch, CEO of Vercel.
• Our six guiding principles are: 1% better every day, customer obsession, ship today, find a way, care deeply, and own it completely.
• GC AI is a distributed company with team members across North America, and soon Europe.
• We believe that because our business is AI, human connection matters more, not less.
• We invest in bringing people together through our hub model: regular coworking sessions, customer dinners, team and company offsites.
• Team members in the San Francisco Bay Area and Provo, UT (within 50 miles of the office) work together on Tuesdays, Wednesdays, and Thursdays.
• As we grow, we plan to establish permanent offices in more hub cities, and we will look to our team members to help build that in-person culture.
• We currently hire across the United States and Canada.

Equal Opportunity

• GC AI is an equal opportunity employer that supports workplace diversity and does not discriminate on the basis of race, color, religion, gender identity/expression, national origin, age, military service eligibility, veteran status, sexual orientation, marital status, physical or mental disability, or any other protected class.
• GC AI is committed to working with and providing reasonable accommodation to applicants with physical and mental disabilities.