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About the Role
This role provides comprehensive administrative and secretarial support to an Executive, ensuring smooth daily operations and effective management of schedules and communications within a global healthcare company.
Responsibilities
- Perform numerous diversified secretarial, clerical, and administrative duties for the Executive.
- Type correspondence, perform word processing, and schedule appointments.
- Coordinate and assist in preparing associated business reports.
- Process all communications, including phone calls, email, correspondence, memos, meeting minutes, mail, and faxes.
- Coordinate logistics for domestic and international visitors.
- Prepare agendas and materials for executive meetings.
- Establish and maintain support systems for structuring priorities necessary to the Executive.
- Assist in managing the executive's schedule, including scheduling meetings, appointments, and overseas business trip logistics and itinerary.
- Support other departments as instructed, and arrange and prepare company-wide events.
- Handle confidential matters requiring discretion and judgment.
- Act as a liaison with other departments and outside agencies, including senior-level management.
- Manage expense reimbursements and receipt filing.
- Support expats by providing cultural understanding, emergency support for families, and acting as a liaison between expats and local employees.
- Manage common resources for all CE (Commercial Excellence) teams, such as shared lockers and mailing lists.
- Handle meal ordering for meetings.
- Support CE teams in events and meetings.
- Perform all other duties as assigned.
Requirements
- 5 years or more of working experience in a multinational company as an assistant to an executive.
- Standard skilled in MS applications, especially Excel, PowerPoint, and Word.
- Fluent in English (writing, reading, speaking).
- Native level in Japanese (writing, reading, speaking).
- Ability to quickly learn the company system and operation.
- Ability to prioritize important agendas and manage executive calendars effectively, ensuring confidentiality.
- Understanding of foreign cultures and ability to communicate smoothly with related stakeholders.
Skills
- MS Excel
- MS PowerPoint
- MS Word
- Secretarial skills
- Clerical skills
- Administrative skills
- Communication skills
- Organizational skills
- Time management
- Discretion
- Judgment
- Interpersonal skills
- Cultural understanding
Location
- Chiyoda, Tokyo, Japan
Work Type
- Fixed Term Employee
- Full-time
Experience Level
- 5+ years
About the Company
- At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com.
- As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.