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About the Role

DSHS is committed to hiring skilled and dedicated individuals who share a passion for public health to pursue our vision of A Healthy Texas. If you are looking to make an impact and tackle new challenges, we encourage you to consider a career with us.

Responsibilities

• Performs highly advanced senior-level consultative services and technical assistance work on complex procurements for the Laboratory Business Operations Unit.
• Serves as specialized support for specific laboratory areas and translates highly technical needs into layman’s terms for procurement documents.
• Coordinates long-term planning and evaluation of complex procurements and contracts.
• Initiates required forms for complex procurements such as requests for proprietary justifications, statements of work, and emergency procurements.
• Coordinates complex procurement issues for further review and action.
• Works with lab staff to periodically review and update processes and assess and implement improvements.
• May train, lead, assign, and/or prioritize the work of others, potentially serving in a team lead capacity.
• Plans, prioritizes, and performs highly advanced consultative services and technical assistance work on complex procurements for the Public Health Laboratory Division.
• Guides Division staff and management in planning and executing complex procurements, contracts, laboratory supplies/services, and purchase order activities.
• Serves as lead writer and editor of Statements of Work, assesses procurement methods and requirements, researches agency systems, creates reports/graphs, establishes timelines, and follows up to ensure procurements and contracts are established on time.
• Coordinates and leads Division activities, planning, and special projects related to complex procurements.
• Represents Division leadership when requested, prepares briefing documents and analyses, reviews policies and instructions, and serves as liaison with division, agency, budget, contract, grant, accounting, legal, and purchasing staff.
• Communicates policy and procedure changes related to complex procurements.
• Cross-trains and supports shared inboxes, CAPPS Financials support, purchase requisitions/orders, adjustments, billing, invoices, training, training materials, and other management priorities.
• Performs other duties as assigned, including supporting disaster response, recovery, or continuity of operations activation.
• Complies with DSHS Lab and local, state, and federal guidelines to support a safe functioning laboratory.

Requirements

• Certified Texas Contract Manager (CTCM) required or must be obtained within the first year of employment.
• At least 2 years’ experience in purchasing or contracts, including coordinating complex procurements such as Request for Proposal, Request for Information, Request for Quote, Invitation for Bid, or similar.
• Experience providing consultative and technical assistance to management or staff.
• Experience in customer service.
• Experience preparing reports.
• Experience developing and editing written procurement and/or contract-related materials.
• Preferred experience in strategic planning, forecasting, or resource management.
• Preferred experience working in a fast-paced and high-volume work environment.
• Preferred experience serving as a liaison between State of Texas program areas and vendors.
• Preferred experience in purchasing or contracts within the State of Texas system.
• Must bring I-9 documentation on the first day of work.

Skills

• Proofreading
• Editing
• Checking work for accuracy
• Effective listening
• Training
• Technical assistance
• Use of standard office equipment and software applications, including Outlook, Microsoft Teams, Word, PowerPoint, and intermediate Excel
• Strategic planning
• Resource management
• Decision-making
• Negotiation
• Organization
• Prioritizing workflow
• Managing multiple tasks
• Meeting deadlines
• Evaluating
• Developing
• Analyzing reports
• Analyzing complex issues
• Drawing conclusions
• Initiating actions to solve problems
• Planning
• Coordinating the work of others
• Gathering facts
• Correlating facts
• Analyzing facts
• Devising solutions to problems
• Communicating effectively verbally and in writing for the audience
• Learn agency software systems, including CAPPS Financials and System of Contract Operation and Reporting
• Learn laboratory organizations, business procedures, functions, roles, and responsibilities
• Work independently and with a team while actively supporting supervisor and co-workers in common goals and department directives

Location

• AUSTIN

Work Type

• Hybrid (2 days in office per week, subject to change)
• Eligible for telework
• Full time

Experience Level

• Senior-level
• At least 2 years’ experience in purchasing or contracts

Education Level

• Certified Texas Contract Manager (CTCM) required or must be obtained within the first year of employment

Salary/Compensations

• $6,000.00 - $6,200.00 Monthly

Benefits

• Insurance coverage and other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS).

About the Company

• DSHS is committed to hiring skilled and dedicated individuals who share a passion for public health to pursue our vision of A Healthy Texas.
• The agency is the Dept of State Health Services.
• The department is Lab Business Operations.

Equal Opportunity

• In compliance with the Americans with Disabilities Act (ADA), DSHS will provide reasonable accommodation during the hiring process for individuals with a qualifying disability.
• DSHS uses E-Verify.