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About the Role

The HR Coordinator provides administrative, talent, training, and systems support. They also advise employees on general inquiries across all business units and report to the Director, Human Resources Advisory Services and Operations. English proficiency is required for interacting with English-speaking stakeholders outside of Quebec.

Responsibilities

• Draft employment verification, contract extensions, benefit changes, compensation changes, and other letters.
• Enter, update, and maintain accurate employee details in HCM and ensure proper documentation.
• Assist with payroll, management, and maintenance of employee files (SharePoint & Physical).
• Process and manage IT tickets.
• Manage the HR inbox and mail.
• Maintain the contractor database and manage on/off-boarding.
• Process invoices, maintain budget tracking, and support forecasting.
• Complete HR projects as assigned.
• Provide administrative and project support to HRD and HR team members, including meeting and event planning, and drafting/distributing internal communications.
• Coordinate French translations.
• Assist with the full recruitment cycle, including postings, developing interview questions, resume screens, and assessments.
• Prepare job offers, process background checks, and complete onboarding paperwork, HCM workflow approvals, and creation of personnel files prior to first payroll.
• Educate hiring managers on the recruitment process.
• Support internship program initiatives.
• Assist with maintaining partnerships with agencies, employment services, local colleges, and universities.
• Maintain accurate applicant tracking in HCM.
• Support HR orientations, coordinate onboarding, and schedules.
• Assist with coordination and tracking of HR trainings, and manage platform access.
• Administer the Education Assistance Program and track requests and participation.
• Assist with health and safety committee tasks, projects, and initiatives.
• Project manage and participate in the annual policy governance review.
• Maintain the policy library, including both achieved and archived policies.
• Generate and distribute HR dashboard and various HR reports as needed.
• Compile data and conduct research as required.
• Support benefits administration and renewal process.
• Coordinate wellness programming and communications.
• Manage and maintain the Pension Governance Document Library (PGDL) and documentation in partnership with the OA team.
• Maintain job evaluations tracking and job descriptions library.
• Assist with data entry, processing payroll, administration of recognition rewards, and maintenance of employee files and records.

Requirements

• Bachelor's Degree in Human Resources or Industrial Relations, or a related subject.
• Experience in HCM systems or DayForce is an asset.
• Experience with Microsoft Office (Word, PowerPoint, Excel).
• Fluent in French is an asset.

Skills

• People oriented
• Client focused
• Analytical
• Strong communication (both written and verbal) skills
• Dynamic, energetic, and self-motivated
• Results Focused
• Detail Oriented
• Organized
• Adaptability to changing priorities

Location

• Toronto, ON

Work Type

• Permanent Full-Time
• Hybrid

Education Level

• Bachelor's Degree in Human Resources or Industrial Relations, or related subject
• Member of HRPA and Payroll Association, an asset

Salary/Compensations

• $53,000 - $66,500

Benefits

• 35-hour workweek schedule (possible flexible work options i.e., 4-day work week (position based))
• Twelve paid sick days annually (including five personal days)
• Access to SOCAN fitness facility – Include only for positions in Toronto
• Annual Performance Incentive bonus (dependent on a personal and company performance)
• Defined contribution Pension Plan
• Comprehensive, health and dental benefits program
• Inclusive and collaborative working environment

About the Company

• SOCAN is a not-for-profit copyright collective dedicated to ensuring music creators and publishers receive what they have rightfully earned for the use of their work.
• SOCAN supports and represents nearly 200,000 songwriters, composers, and music publishers.
• Through licensing, global royalty collection and advocacy, we help creators to keep making the music that entertains, moves, and inspires us.

Equal Opportunity

• SOCAN thrives with a variety of viewpoints, identities, and backgrounds, and we are committed to anti-racism. Everyone is welcome to apply for our wide range of roles, regardless of gender identity, gender expression, ethnicity, race, age, culture, sexual orientation, religious belief, or physical ability.
• SOCAN is committed to providing an inclusive workplace environment that meets the accessibility needs of employees with disabilities. Should you require accommodations please contact us directly at hr@socan.com and we will make the necessary accommodations. Applications submitted to this email address will not be accepted.
• SOCAN is an Equal Opportunity Employer. Hiring and other employment decisions at SOCAN are made without regard to race, colour, religion, sex, ancestry, national origin, ethnic origin, age, disability, citizenship, veteran status, sexual orientation, record of offences, marital status, family status, or any other characteristic protected by federal, provincial, or local law, regulation, or ordinance.
• If you don’t see yourself fully reflected in every job requirement listed on the posting above, we still encourage you to reach out and apply. Research has shown underrepresented groups often only apply when they feel 100% qualified. We are committed to creating a more equitable, inclusive, and diverse company and we strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientations, and life experiences to apply.