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About the Role

The Assistant Project Manager plays a critical role in ensuring that Habitat Greater San Francisco remains a leading affordable housing developer in the region. This position is a key piece for the team to move projects forward in the company’s real estate pipeline. The Assistant Project Manager will report to the Director of Real Estate and will work closely with the real estate project management team to support all phases of real estate development.

Responsibilities

Support a Project Manager (PM) and the Director of Real Estate (DRE) with a variety of project management and administrative duties.
Manage invoicing, contracting and change orders process with established vendors and partners.
Provide general project administration at Director of Real Estate’s direction to keep projects well organized, on budget, and on schedule.
Work with PM and DRE to track and monitor established project budgets and schedules, while guaranteeing project maintain a high level of quality.
Assist with communication among project team members, consultants, agency contacts, and other HGSF departments, and perform specific, case-by-case project tasks.
Support work with the larger HGSF project team, including aspects of public funding applications, supporting community engagement, sales activities, preparing projects to begin construction, and close out after project completion.
Help facilitate project meetings, external stakeholder calls, and bi-weekly dashboard and department meetings.
Collaborate with the PM and Homeownership & Community Engagement team with the creation and implementation of all documents for Homeowner’s Associations and required Public Report filings with the Department of Real Estate (DRE).
Prepare project reports for presentation to leadership, board and subcommittees, potential funders, and other stakeholders.
Work with the accounting team to monitor purchase orders, change orders, and existing contracts.
Support public funding and accounting teams with the creation of funding reimbursement packages.
If requested, provide needed information for private funding team in support of foundation or private donor requests.
Assist project team by tracking any required deliverables during the construction process, including subsidy requirements, sustainability or green building program requirements, or other established HGSF goals for each specific project.
Represent the Real Estate team at in person city or county, agency, or stakeholder meetings at locations throughout our service area, including potential night or weekend work, if necessary, in support of a project.
Support the team by completing discrete, assigned tasks associated with all aspects of the real estate process, including but not limited to zoning approvals, permitting, and design processes, which could include consultant management, permitting packet coordination, responding to agency review comments, environmental assessments, construction document coordination, design specifications, department of real estate applications, and other tasks.

Requirements

Bachelor’s degree or 2-3 years of relevant working experience in a project management role or with an affordable housing developer.
Strong written and verbal communication skills with the desire to clearly communicate with a wide range of stakeholders, partners, and internal staff.
Effective prioritization and organizational skills; strong attention to detail.
Able to work independently while also contributing to a team environment.
Ability to always maintain discretion and confidentiality.
Ability to apply basic problem-solving principles to real estate challenges.
Excellent organizational and prioritization skills; ability to manage an unpredictable workflow and possess the flexibility to manage shifting deliverables.
Computer knowledge and efficiency, including Microsoft Office Suite, Excel and Project.
Must be able to travel within HGSF’s tri-county service area (San Francisco, Marin, San Mateo).
Must be able to pass background check.
Convictions do not necessarily rule out employment, it depends on the nature and severity of the conviction and is evaluated on a case by case basis, check is conducted on last 7 years only.

Skills

Microsoft Office Suite
Excel
Project
Procore
BlueBeam
PlanGrid
Sage
LEED
Green Point Rated
Energy Star

Location

San Francisco
Marin
San Mateo

Work Type

Office environment
Travel required

Experience Level

2-3 years of relevant working experience

Education Level

Bachelor’s degree

Salary/Compensations

$95,000-$110,000/year DOE

About the Company

Habitat for Humanity Greater San Francisco believes in the power of homeownership to create generational impact.
To this end, we build homes for first-time homeowners and sustain homeownership by helping long-time homeowners retain their home as an asset for generations to come.
At HGSF, our work is grounded in the belief that affordable homeownership transforms lives and strengthens communities.
Our Core Values shape how we show up—for our homeowners, our partners, and each other—and we seek team members who consistently embody these values in their daily work.
Problem Solver – You bring a can-do mindset, stay adaptable in changing circumstances, and proactively find creative, pragmatic solutions.
Humbly Confident – You know your strengths and are open to learning from others, model grace and humility, and express gratitude for your team and HGSF’s mission.
Accountable – You finish what you start, communicate clearly, and take responsibility for outcomes.
Relationship Builder – You work well across teams, build trust through consistency, and engage others with thoughtfulness, collaboration, and care.