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About the Role
Keep a fast-moving industrial startup running. You'll own the day-to-day operations of our facility — office, vendors, purchasing support, onboarding, events. You'll be the first person many candidates, customers, and investors meet, and the person the whole team relies on to make problems disappear.
Responsibilities
- Run daily office operations: supplies, deliveries, food program, facilities requests, and vendor relationships.
- Own purchasing support—place and track orders for parts, equipment, and consumables; chase lead times; reconcile receipts against POs.
- Coordinate onboarding for new hires: workspace, equipment, badges, accounts, and first-week logistics.
- Manage calendars, travel, and logistics for the leadership team; schedule interviews and customer/investor visits.
- Plan team events, all-hands, and visits from customers, investors, and government stakeholders.
- Support HR and finance operations, insurance paperwork, invoice processing, and expense management.
- Keep the office and common areas organized, stocked, and presentable—and build the systems so it stays that way.
Requirements
- 3+ years in office management, operations, or executive support—startup or industrial environment preferred.
- Ruthless organization: you keep many threads moving without dropping any, and you document as you go.
- Strong written and verbal communication; comfortable dealing with vendors, candidates, and executives alike.
- Proficiency with Google Workspace or Microsoft 365, and comfort picking up new tools (purchasing, HR, expense systems).
- Bias to action—you see a problem and fix it before anyone asks.
- Experience at a hardware, manufacturing, or lab-based company.
- Exposure to purchasing/receiving, light bookkeeping, or HR administration.
- Experience supporting founders or executives directly.
Skills
- Office Management
- Operations Management
- Executive Support
- Vendor Management
- Purchasing
- Onboarding
- Calendar Management
- Travel Coordination
- Event Planning
- HR Support
- Finance Support
- Google Workspace
- Microsoft 365
Location
- Onsite
Work Type
- Full-time
Experience Level
- 3+ years
Salary/Compensations
- Competitive base salary
Benefits
- Equity (stock options)
- Comprehensive health, dental, and vision insurance
- Company-provided lunch daily
- Visa sponsorship available if needed
About the Company
- Solcoa is building the next generation of American metalmaking, starting with rare earths — the metals of power and motion.
- We've developed a new chemistry that converts rare earth oxides into high-purity metals — the materials inside every EV, fighter jet, wind turbine, and data center — cleaner, cheaper, and faster than any conventional process.
- Now we're scaling it to thousands of tonnes of annual production.