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About the Role

McCarthy Tétrault is seeking a Legal Assistant, Business Law for their Toronto office. This role involves supporting lawyers with document preparation, travel and calendar management, and client support within a hybrid work environment.

Responsibilities

• Preparing, editing, formatting, printing, scanning, and revising correspondence, memoranda, large transaction documents, reports, forms, labels, and other printed material.
• Coordinating and dispersing tasks to various resource groups such as Document Specialists, Administrative Clerks, and Billing Assistants.
• Proofreading documents for appropriate formatting, spelling, grammar, and clarity.
• Managing files, including opening new files, maintaining complex files, and utilizing filing and retrieval systems.
• Working with Records Management and Administrative Clerks to create, maintain, and store client files.
• Updating calendars for assigned lawyers, including meetings, appointments, due dates, and client activities.
• Coordinating lawyer travel arrangements, including itineraries and travel expense reports.
• Updating contact names and addresses in the client database.
• Coordinating client meetings, including scheduling rooms and arranging catering or audio-visual equipment.
• Reviewing and routing incoming mail and fax communications.
• Preparing and processing outgoing mail and faxes.
• Arranging for specialized mail or messenger services.
• Receiving, handling, screening, and directing incoming calls.
• Responding to routine inquiries and requests from clients.
• Taking messages as required.
• Coordinating new Client and Matter openings (KYC) with Finance.
• Coordinating activities with functional area staff such as Office Services and Marketing.
• Providing backup support to absent assistants and supporting colleagues with multiple tasks or deadlines.
• Maintaining and updating job knowledge and technical skills through education opportunities.
• Performing other duties as assigned.

Requirements

• Minimum 3 years of relevant experience.
• Legal Assistant diploma or college certificate in office administration or Information & Communications Technologies or equivalent.
• Minimum 3 years of experience as a legal assistant or as an assistant with experience ideally acquired in a professional services environment.
• In-depth knowledge of business and legal terminology.
• Strong attention to detail.
• Superior word processing, spelling, proofreading, and editing skills.
• Capacity to perform duties with speed and accuracy.
• Strong time management, organizational, and multi-tasking skills.
• Ability to work under pressure to meet important deadlines.
• Ability to follow up on files and delays with minimal supervision.
• High level of discretion and confidentiality.
• Flexibility to occasionally work overtime.

Skills

• Word processing
• Spelling
• Proofreading
• Editing
• Time management
• Organizational skills
• Multi-tasking skills
• Discretion
• Confidentiality

Location

• Toronto

Work Type

• Hybrid

Experience Level

• Minimum 3 years

Education Level

• Legal Assistant diploma
• College certificate in office administration
• College certificate in Information & Communications Technologies

Salary/Compensations

• $60,000 - $80,000 annually

Benefits

• Outstanding benefits from day one
• Insurance premiums paid by the Firm
• Wellness reimbursements
• Technology reimbursements
• Competitive compensation
• Paid overtime
• Generous time off
• Day off to volunteer
• Day off for your birthday

About the Company

• McCarthy Tétrault is a leading Canadian law firm offering a full suite of legal and business solutions to clients in Canada and around the world.
• Offices in Toronto, Montréal, Québec City, Calgary and Vancouver.
• Recognized as one of Canada’s Top 100 Employers for eleven consecutive years.
• Recognized as one of Canada’s Best Diversity Employers for fourteen consecutive years.
• Culture is guided by The McCarthy Way—a shared approach to working with clients and with each other.
• The McCarthy Way is built on four core elements: Excellence, Collaboration, Inclusion, and Innovation.
• Commitment to professional development and growth opportunities.
• Culture that fully embraces and encourages two-way feedback.
• Strong community involvement.
• Commitment to equity, diversity, and inclusion.
• Collaborative, cohesive culture that connects lawyers and business teams through collective purpose.

Equal Opportunity

• McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment.
• Please notify us if you require accommodation at any time during the recruitment process.