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About the Role

The Associate position plays an integral role in supporting the Events team with the execution of all tentpole events and executive meetings, with a focus on hotel management, meeting planning, and execution.

Responsibilities

• Manage the execution of 100+ hotel contracts for future Super Bowl and Draft bids and assist with onboarding process through our supplier portal.
• Assist with the RFP process and hotel sourcing strategy for NFL International Games, including identifying and securing staff, vendor, and headquarters hotel accommodations while managing contract negotiations, and working with Finance on budget considerations.
• Support the Super Bowl hotel assignment process by working closely with departments and partners assigning 20,000 rooms.
• Manage hotel reservations for 800+ attendees at all tentpole events which include Super Bowl, Pro Bowl, Combine, Draft, Flag Championships, Hall of Fame, Kickoff, International games and meetings.
• Execute Super Bowl headquarter hotel operations that include contract management, hotel reservations, meeting space logistics, food & beverage, signage, and vendor coordination.
• Coordinate planning meetings across all tentpole events for current year and future, including sourcing hotels through our RFP platform and tracking proposals.
• Lead effort for on-site event management for Owners Meetings and department meetings including room block management, client check-in, credential distribution, and registration.
• Attend all planning meetings, as needed for current and future tentpole events and outline goals and objectives for each trip.
• Work cross functionally with various internal departments on meetings throughout the year.
• Reconcile budgets and invoices with finance team on for all tentpole events and meetings.
• Support the team in various capacities including contract management, updating the special events calendar and tracking budgets.

Requirements

• Bachelor’s degree
• Minimum 2 years of hotel experience with a focus on room management and function room operations
• Adept at contract negotiations and proven experience working with hotel contracts
• Hotel and venue management with a focus on room block build/management, attrition mitigation, function room costing and management
• Ability to manage multiple projects in a fast-paced, high-pressure environment
• Ability to lead others and collaborate with a variety of groups at different levels
• Strong organizational and presentation skills
• Strong writing and communications skills
• Proactive self-starter who works well within a team, strong interpersonal skills

Skills

• Hotel contracts
• Negotiating
• Meeting planning
• Meeting Evolution
• Cvent
• Event registration sites
• Microsoft Excel
• Microsoft PowerPoint
• C level/VIP management
• RFP creation
• RFP process

Location

• New York, NY

Work Type

• Onsite
• Hourly contract

Experience Level

• Minimum 2 years

Education Level

• Bachelor’s degree

Salary/Compensations

• $25—$30 USD

Benefits

• Comprehensive benefits offerings

About the Company

• The NFL Live Events team is responsible for the planning and execution of the league’s tentpole events and International Games.
• NFL Core Values: Respect, Integrity, Team Responsibility, Resiliency.
• NFL Leadership Attributes: Build Talent, Execute, Inspire, Live Our Values, Know the Business, Think Big.
• Talent Attributes: Embody an enthusiastic, proactive can-do attitude, Embrace grit, free from ego or entitlement, Excel as a relationship builder, with the ability to influence, Eager learner, driven by passion rather than just ambition, Encompasses an incredible work ethic with an agile mindset.

Equal Opportunity

• The NFL is committed to building an inclusive work environment that reflects our incredible fan base. We provide an environment of mutual respect where equal employment opportunities are available to all employees and applicants without regard to status as protected by applicable federal, state, and local laws.