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About the Role

The Payroll and Labor Allocation Administrator is responsible for ensuring accurate and timely payroll processing, labor allocation management, and payroll-related reporting. This role works closely with the Finance team, supervisors, and employees to maintain the integrity of payroll data, labor distributions, and compliance with organizational policies and funding requirements.

Responsibilities

• Process biweekly payroll accurately and in accordance with established payroll procedures and deadlines.
• Perform batch payroll updates and other payroll-related data changes.
• Manage payroll corrections, off-cycle payments, retroactive adjustments, and other payroll-related transactions.
• Respond to employee inquiries regarding payroll, timekeeping, and compensation matters.
• Ensure employee schedules, timesheets, and payroll records are complete and accurate before payroll processing.
• Monitor, update, and maintain payroll tax codes, deductions, and withholding configurations to ensure compliance with federal, state, and local requirements.
• Review and process labor allocation updates based on approved Personnel Change Forms (PCFs).
• Maintain accurate employee labor allocations across programs, grants, and funding sources.
• Reconcile discrepancies between schedules, timesheets, payroll records, and labor allocations.
• Support supervisors and program staff in ensuring labor allocations are properly reflected in payroll records.
• Prepare and support payroll-related reports, data analysis, and information requests.
• Coordinate and communicate payroll-related updates, corrections, labor allocation changes, and personnel actions with BTQ, CFL's outsourced financial management partner to ensure accurate payroll processing and financial reporting.
• Assist with payroll audits by gathering, organizing, and maintaining supporting documentation.
• Collaborate with Finance and HR staff to ensure compliance with organizational policies, grant requirements, and applicable labor regulations.
• Support payroll reconciliations, employer contribution processing, and related financial reporting activities.

Requirements

• Minimum 2–3 years of payroll, accounting, finance, or related administrative experience.
• Experience with payroll systems and timekeeping platforms; Paylocity experience is a plus.
• Strong proficiency in Microsoft Excel, including data analysis and reconciliation.
• Excellent attention to detail and commitment to accuracy.
• Strong organizational and problem-solving skills.
• Ability to handle confidential information with discretion and professionalism.
• Effective written and verbal communication skills.
• Experience working in a nonprofit environment and with grant-funded labor allocations is preferred.

Skills

• Payroll processing
• Labor allocation management
• Payroll reporting
• Data analysis
• Reconciliation
• Microsoft Excel
• Timekeeping platforms
• Paylocity
• Communication skills
• Problem-solving skills

Location

• Sunset Park, Brooklyn

Work Type

• Full-time
• Office-based

Experience Level

• 2-3 years

Education Level

• Associate’s or Bachelor’s degree in Accounting, Finance, Human Resources, Business Administration, or a related field preferred.

Salary/Compensations

• $33 to $39 per hour

Benefits

• Medical, dental, vision, and life insurance benefits
• Opportunity to participate in additional voluntary life insurance, disability insurance, and a flexible spending account.
• 403(b) retirement plan, including employer match and employer non-elective contribution at the employer’s discretion.
• 12 holidays, 2 floating holidays, and up to 20 paid vacation days per year.
• One sick day per month.

About the Company

• Center for Family Life in Sunset Park (CFL) is a nationally recognized social service organization.
• CFL's mission is to promote positive outcomes for children and adults in Sunset Park, Brooklyn by providing a comprehensive range of neighborhood-based family and social services.

Equal Opportunity

• It is the Agency’s policy to provide equal employment opportunity for all applicants and employees.
• Center for Family Life in Sunset Park does not unlawfully discriminate on the basis of actual or perceived race, sexual and reproductive health decisions, height and weight, color, religion, religious creed, sex, sexual and reproductive health decisions, gender, gender identity, gender expression and sex stereotyping, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition or information, family care or medical leave status, military caregiver status, military status, veteran status, marital status, domestic partner status, sexual orientation, status as a victim of domestic violence, sexual assault or stalking, enrollment in a public assistance program, engaging in protected communications regarding employee wages, requesting a reasonable accommodation on the basis of disability or bona fide religious belief or practice, or any other basis protected by local, state, or federal laws.
• Consistent with the law, CFLSP also makes reasonable accommodations for disabled applicants and employees; for pregnant employees who request an accommodation with the advice of their health care providers, for pregnancy, childbirth, or related medical conditions; for employees who are victims of domestic violence, sexual assault, or stalking; and for applicants and employees based on their religious beliefs and practices.