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About the Role

Ecclesiastical Insurance Canada is seeking a Receptionist/Administrative Assistant for a 6-month contract in their downtown Toronto office. This role is responsible for maintaining a professional and organized front office, managing calls and visitors, coordinating office operations, and providing administrative support. The position offers an opportunity to build a long-term career and contribute to an efficient and positive workplace.

Responsibilities

Professionally manage all incoming calls and warmly welcome guests, ensuring timely, courteous, and professional interactions.
Handle all incoming and outgoing mail, courier packages, and office supply deliveries, including sorting, distributing, and preparing items for delivery.
Maintain office and kitchen supplies, including ordering, stocking, and purchasing perishable food items.
Ensure cleanliness and organization throughout the workspace, including keeping the kitchen area tidy and presentable.
Coordinate and support internal events and meetings, including catering arrangements and room setup and cleanup.
Provide administrative support for documents, reports, invoices, and internal communications.
Coordinate with building management to address facility maintenance issues and ensure the overall upkeep of the office environment.
Support Health and Safety initiatives as part of facility maintenance.
Support Ecclesiastical’s Corporate Social Responsibility (CSR) initiatives by assisting with donation drives, seasonal decorations, and internal communication.

Requirements

Minimum of 3 years’ experience in a front desk or reception role or in a customer-facing office/facility management role within an office environment.
Demonstrated experience in managing multiple priorities and pivoting to tasks that need immediate attention.
Professional, courteous, and approachable demeanour with a strong customer service orientation.
Excellent organizational and administrative abilities, with the capacity to manage multiple tasks efficiently.
Strong interpersonal and communication skills, both verbal and written.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable using standard office equipment.
Exceptional attention to detail and accuracy in all aspects of work.
Demonstrated ability in coordinating tasks and providing outstanding service to internal and external stakeholders.
Requires a high level of initiative and the ability to learn through hands-on experience with minimal formal instruction.
Perform regular manual handling of boxes, snacks, stationary, general office suppliers and grocery deliveries as part of daily operations.

Skills

Positive Attitude
Highly Organized
Creative & Resourceful
Tech-Savvy

Location

Toronto, Ontario

Work Type

On-site
Full-time
Contract

Experience Level

3+ years experience

Education Level

Diploma, certificate, or training in Business Administration or Office Administration is preferred.

Salary/Compensations

$50,000 - $55,000

Benefits

Competitive pay
Excellent benefits
Wellness & well-being support
Perks
Vibrant downtown office
Wellness perks – Fresh fruit, snacks, and summer ice cream days!
Valuable industry experience
Future potential - Open doors to long-term career opportunities.

About the Company

Ecclesiastical Insurance is a unique specialist insurance company committed to protecting organizations that enrich lives and supporting initiatives that help those in need.
They insure historic and culturally significant places, arts, retirement living, charities, and faith organizations.
Benefact Group is a unique international financial services Group owned by a charity, with ambitious plans to become the UK’s number one corporate donor.
They believe in attracting, empowering, growing, and rewarding talented people, offering fantastic opportunities for career and personal development.
Benefact Group is committed to creating an inclusive culture and building an environment where each and every one of us feels valued and respected.
They are a community made up of people with a range of different backgrounds, abilities, perspectives, beliefs and interests and they value the strength this brings to them as a Group.
They welcome applications from everyone.

Equal Opportunity

We welcome applications from everyone.
If you need any additional support during the recruitment process, then please let us know.