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About the Role

As the primary point of contact for patients, you will ensure exceptional customer service from arrival to departure. This role involves managing administrative tasks, scheduling appointments, supporting patients, contributing to recall initiatives, and collaborating with the insurance department.

Responsibilities

• Create a welcoming atmosphere by opening and closing the office with attention to detail and cleanliness.
• Prioritize and respond to phone messages promptly, demonstrating excellent phone etiquette.
• Greet, assist, and guide patients with professionalism and empathy.
• Schedule appointments efficiently while adhering to scheduling protocols.
• Ensure all necessary equipment, such as hearing aids and ear molds, are prepared before patient appointments.
• Maintain the beverage area and ensure a comfortable environment for patients.
• Execute patient recall processes, utilizing both automated notifications and personal outreach.
• Follow up with patients’ post-appointment to gather feedback and express gratitude.
• Exercise discretion and confidentiality in handling patient information.
• Provide coverage for the insurance department as needed, assisting with calls and insurance verifications.
• Generate and present reports on a daily, weekly, monthly basis as required.
• Adhere to safety and infection protocols at all times.
• Uphold confidentiality standards regarding patient information and business operations.
• Update and maintain accurate patient records, including insurance and demographic details.
• Facilitate paperwork completion for new patients, adhering to HIPAA guidelines.
• Document detailed notes in the Electronic Medical Records (EMR) system for all patient interactions.
• Personalize patient interactions by incorporating additional personal information into EMR notes.
• Ensure timely processing of all administrative tasks within a 24-hour period.
• Perform minor hearing aid repairs and cleaning in compliance with state regulations.
• Assist patients with exchanges or returns as needed, demonstrating product expertise.

Requirements

• High school diploma or equivalent required; Associate’s degree preferred.
• Strong interpersonal skills with a focus on customer service and problem-solving.
• Proficiency in organizing tasks and managing multiple priorities effectively.
• Detail-oriented approach with the ability to maintain accuracy in documentation.
• Previous experience in leadership, process improvement, patient care, and customer service preferred.
• Healthcare experience (strongly preferred).
• Demonstrated leadership potential, whether through formal leadership roles or by naturally taking ownership and mentoring others.
• The ability to remain calm, organized, and level-headed in a fast-paced environment.
• Excellent interpersonal skills and the ability to build trust with both patients and teammates.
• Strong problem-solving abilities, initiative, and a continuous improvement mindset.
• A genuine interest in growing with a smaller, entrepreneurial practice and taking on increasing responsibility over time.

Skills

• Customer service
• Problem-solving
• Organization
• Task management
• Attention to detail
• Accuracy in documentation
• Leadership
• Process improvement
• Patient care
• Interpersonal skills
• Communication
• Confidentiality
• EMR system proficiency
• Product knowledge
• Minor hearing aid repairs and cleaning

Location

• Central Brooklyn, NY
• Sheepshead Bay
• Bay Ridge
• Brooklyn Heights

Work Type

• Full-time
• Onsite

Experience Level

• Leadership experience preferred
• Process improvement experience preferred
• Patient care experience preferred
• Customer service experience preferred
• Healthcare experience strongly preferred

Education Level

• High school diploma or equivalent
• Associate’s degree preferred

Salary/Compensations

• Competitive hourly rate based upon experience

Benefits

• Robust on the job training
• Medical, Dental and Vision Insurance (paid in part by the practice)
• 401K plan with matching contribution
• Short and long-term disability
• Paid time off/including sick time
• Paid holidays
• Opportunities for professional development and training outside of the office
• Supportive and collaborative team environment
• Meaningful work that makes a positive impact on patients' lives

About the Company

• Liberty Hearing Centers is seeking a Patient Relations Specialist to join our team.
• A smaller, entrepreneurial practice.