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About the Role

The Executive Assistant will play a crucial role in supporting an Executive Vice President within the People & Capability function, supporting the Services Business. This role requires a high level of professionalism, discretion, and confidentiality, with the ability to work independently. The Executive Assistant will be a key business partner, ensuring the executive can focus on strategic initiatives by efficiently managing their time and resources. This role will offer capacity for developmental opportunities, allowing the individual to explore areas of interest and grow professionally. The ideal candidate is passionate about the customer experience journey, highly motivated, and intellectually curious.

Responsibilities

Manage calendar and schedule meetings across time zones.
Arrange domestic and international travel, including flights, cars, and hotels.
Process visa applications when necessary.
Perform general administrative duties to support department operations and provide coordination across the team.
Manage and prepare expense reporting in-line with company Travel and Entertainment policy.
Manage department purchases, invoice payments, and Purchasing Card reconciliation, ensuring alignment with budget and finance policies.
Plan and coordinate events, on or off site, with internal and external participants.
Coordinate with guest speakers, catering, venue booking, and other event-specific needs.
Support the onboarding of new team members.
Create and edit presentations and other communications.
Maintain agendas for various recurring team meetings.
Manage and communicate corporate applications and compliance programs, such as Access Management, Vivo, Concur, Oracle, and other internal applications.
Manage ad hoc administrative programs for the department and utilize spreadsheets or databases to monitor departmental information.
Research complex issues on behalf of the executive.
Serve as administrative liaison with others within and outside the company.
Participate in various development opportunities dependent on personal interest and goals.

Requirements

Administrative experience in a corporate environment interfacing with senior and executive level management and senior customers.
Comfort with multi-tasking in a highly collaborative setting.
Maintain a high degree of confidentiality and discretion.
Prior HR experience is a plus.
Strong Microsoft Office Suite skills, particularly Outlook.
Excellent oral and written communication in English.
Strong team player, decisive and results driven, with high energy levels and initiative.
Abide by Mastercard’s security policies and practices.
Ensure the confidentiality and integrity of the information being accessed.
Report any suspected information security violation or breach.
Complete all periodic mandatory security trainings in accordance with Mastercard’s guidelines.

Skills

Microsoft Office Suite
Outlook
Oral communication
Written communication
Teamwork
Decision making
Results driven
Initiative
Information security
Confidentiality
Discretion

Location

Purchase, New York

Work Type

Full-time

Experience Level

Executive

Salary/Compensations

$72,000 - $113,000 USD

Benefits

Insurance (medical, prescription drug, dental, vision, disability, life insurance)
Flexible spending account
Health savings account
Paid leaves (16 weeks of new parent leave, up to 20 days of bereavement leave)
80 hours of Paid Sick and Safe Time
25 days of vacation time
5 personal days
10 annual paid U.S. observed holidays
401k with company match
Deferred compensation for eligible roles
Fitness reimbursement or on-site fitness facilities
Eligibility for tuition reimbursement

About the Company

Mastercard powers economies and empowers people in 200+ countries and territories worldwide.
Together with our customers, we’re helping build a sustainable economy where everyone can prosper.
We support a wide range of digital payments choices, making transactions secure, simple, smart and accessible.
Our technology and innovation, partnerships and networks combine to deliver a unique set of products and services that help people, businesses and governments realize their greatest potential.

Equal Opportunity

Mastercard is a merit-based, inclusive, equal opportunity employer that considers applicants without regard to gender, gender identity, sexual orientation, race, ethnicity, disabled or veteran status, or any other characteristic protected by law.
We hire the most qualified candidate for the role.
In the US or Canada, if you require accommodations or assistance to complete the online application process or during the recruitment process, please contact reasonable_accommodation@mastercard.com and identify the type of accommodation or assistance you are requesting. Do not include any medical or health information in this email. The Reasonable Accommodations team will respond to your email promptly.