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About the Role

This role ensures specialty products, devices, and implants are obtained in a fiscally responsible manner, aligning with departmental needs and requirements. It involves routine and non-routine duties requiring specialized knowledge of supply chain and clinical requirements for assigned areas, utilizing problem-solving skills to meet needs and resolve discrepancies.

Responsibilities

• Ensures specialty products, devices and implants are obtained in both a fiscally responsible manner and in line with departmental needs and requirements.
• Responsible for routine and non-routine duties requiring specialty knowledge of supply chain and clinical requirements for assigned areas.
• Utilizes problem solving skills to obtain what is required for assigned areas.
• Responsible for resolving invoice discrepancies and managing recall alerts for products, devices and implants that have been received.
• Proactively reviews, monitors, and maintains all systems for assigned surgical and medical procedure supply and implant requirements.
• Applies knowledge of service specific clinical and anatomical requirements for obtaining appropriate supplies, products, devices or implants.
• Determines and maintains optimal inventory levels to ensure product availability per customer requirements.
• Procures products necessary for emergent, urgent, and elective cases.
• Creates purchase orders with purchasing authority up to $500,000, following hospital policies and maintaining fiscal responsibility.
• Verifies accuracy of shipments against purchase order.
• Reviews reports and checks on back orders daily.
• Makes alternative arrangements when appropriate and in urgent patient care situations.
• Monitors, updates, and keeps current all associated par forms and spreadsheets for areas of responsibility.
• Utilizes Materials Management and departmental software to proactively assess, measure, and track supply expenses and usage.
• Utilizes inventory management tools and product knowledge to serve as a resource for assigned department supply requirements across the organization.
• Identifies and recommends solutions for problems relating to the product, process and/or ordering system.
• Recommends opportunities to reduce cost through consolidation of product, using alternate vendors or other methods.
• Maintains physical space for inventory, including relocation of supplies in various areas.
• Supports and maintains space utilization.
• Monitors expiration dates in respective areas and removes expiring products according to policy.
• Establishes, maintains, and enhances optimal communication standards.
• Coordinates customized inventories for multidisciplinary departments.
• Actively engages in the semi-annual physical product inventory, as required by Finance, to meet cost accounting and regulatory requirements.
• Performs other duties as assigned.

Requirements

• Associate's degree and 1 year of related work experience required.
• Equivalent combination of education and experience is acceptable.

Skills

• Supply chain knowledge
• Clinical requirements knowledge
• Problem-solving skills
• Inventory management
• Product knowledge
• Communication skills

Location

• 601 Elmwood Ave, Rochester, New York, United States of America, 14642

Work Type

• Full time
• Regular

Experience Level

• 1 year of related work experience

Education Level

• Associate's degree

Salary/Compensations

• $23.27 - $32.60 per hour

About the Company

• The University of Rochester is defined by a deep commitment to Meliora - Ever Better.
• Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability.
• Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.
• The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better.

Equal Opportunity

• The University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics).
• This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.