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About the Role

The Executive Assistant will provide operational and administrative support to the Chief Financial Officer, interacting with senior leadership and managing complex scheduling, project management, and information requests. This role involves administering travel, expenses, meeting logistics, and preparing materials, all while maintaining strict confidentiality and exercising good judgment.

Responsibilities

• Process expenses, invoices, and outside services costs.
• Coordinate meetings and events.
• Track information requests and collate presentations.
• Undertake special projects accurately and in a timely manner.
• Provide administrative support to enhance the efficiency of the Chief Financial Officer and business.
• Utilize technology systems including Microsoft Office 365 suite, Workday, and Travel & Expense.
• Identify, research, and resolve complex problems and issues.
• Establish strong business relationships with other administrative professionals to determine swift solutions.
• Provide accurate and timely responses to work requests.
• Interact with senior management and their administrative support staff on significant matters.
• Anticipate and respond to requests by modifying plans based on priorities.
• Compose and prepare reports and correspondence, ensuring correct spelling, grammar, punctuation, usage, and content.
• Maintain calendar by scheduling, vetting, and prioritizing items.
• Handle and respond to informational inquiries, redirecting them to the appropriate team member.
• Prepare domestic and international itineraries and travel arrangements.
• Manage various initiatives through project management.
• Support standing management led meetings and events.
• Perform other projects and duties as assigned, including ad-hoc requests.

Requirements

• College diploma/University degree or equivalent experience.
• 5+ years of experience providing executive support.
• Strong computer proficiency, including MS Office, Word, PowerPoint, Excel, Teams, and OneNote.
• Readiness and capability to adopt AI and technology to enhance efficiency.
• Proficiency with billing, travel and expense management systems.
• Experience in working within fast-paced, complex, dynamic, multi-cultural business environments.
• Excellent oral and written communication abilities.
• Exemplary judgment and discretion, with the ability to work with a wide range of sensitive and confidential issues.
• Thorough knowledge of general office practices.
• Resourcefulness in gathering data and getting answers to questions.
• Detail-oriented with the ability to work efficiently with complex information.
• Self-starter and proactive with the ability to work with minimal supervision.
• Ability to manage workload effectively with competing demands.
• Proven organization skills, including the ability to shift focus between responsibilities quickly.
• Ability to manage and prioritize multiple tasks in a dynamic work environment.
• Proven ability to meet aggressive deadlines.
• Motivated to learn new skills in a spirit of continuous improvement and personal growth.
• Proactive with a ‘can do’ attitude.
• Willingness to jump in to support others as needed.

Skills

• Microsoft Office 365 suite
• Workday
• Travel & Expense systems
• MS Office
• Word
• PowerPoint
• Excel
• Teams
• OneNote
• Billing systems
• Project management
• Scheduling
• Communication (oral and written)
• Attention to detail
• Confidentiality
• Judgment
• Organization
• Time management

Location

• New York City, NY
• San Francisco, CA
• Los Angeles, CA
• Irvine, CA
• McLean, VA
• Washington, DC

Work Type

• Hybrid
• Full-time

Experience Level

• 5+ years of experience providing executive support

Education Level

• College diploma/University degree or equivalent experience

Salary/Compensations

• $85,500 - $158,700 USD

Benefits

• Flexible hybrid working environment (2-3 days a week in the office)
• Flex My Way policies for work-life balance
• Work from anywhere for up to 8 weeks per year
• Career development and growth opportunities
• Grow My Way programming
• Skills-first approach
• Flexible vacation
• Two company-wide Mental Health Days off
• Access to the Headspace app
• Retirement savings plan
• Tuition reimbursement
• Employee incentive programs
• Resources for mental, mental, physical, and financial wellbeing
• Market competitive health, dental, vision, disability, and life insurance programs
• Competitive 401k plan with company match
• Competitive vacation, sick and safe paid time off
• Paid holidays (including two company mental health days off)
• Parental leave
• Sabbatical leave
• Optional hospital, accident and sickness insurance (employee paid)
• Optional life and AD&D insurance (employee paid)
• Flexible Spending Accounts
• Health Savings Accounts
• Fitness reimbursement
• Access to Employee Assistance Program
• Group Legal Identity Theft Protection (employee paid)
• Access to 529 Plan
• Commuter benefits
• Adoption & Surrogacy Assistance
• Employee Stock Purchase Plan
• Annual Bonus potential

About the Company

• Thomson Reuters informs the way forward by bringing together trusted content and technology for decision-making.
• Serves professionals across legal, tax, accounting, compliance, government, and media.
• Combines specialized software and insights to empower professionals with data, intelligence, and solutions.
• Reuters is a world-leading provider of trusted journalism and news.
• Powered by 26,000 employees in over 70 countries.
• Fosters a culture of objectivity, accuracy, fairness, and transparency.
• Helps customers pursue justice, truth, and transparency.
• Upholds the rule of law, turns the wheels of commerce, catches bad actors, reports facts, and provides trusted, unbiased information globally.

Equal Opportunity

• Thomson Reuters complies with local laws that require upfront disclosure of the expected pay range for a position.
• As a global business, we rely on the unique backgrounds, perspectives, and experiences of all employees to deliver on our business goals.
• We seek talented, qualified employees in all our operations around the world regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizen status, veteran status, or any other protected classification under applicable law.
• Thomson Reuters is proud to be an Equal Employment Opportunity Employer providing a drug-free workplace.
• Thomson Reuters makes reasonable accommodations for applicants with disabilities, including veterans with disabilities, and for sincerely held religious beliefs in accordance with applicable law.
• If you reside in the United States and require an accommodation in the recruiting process, you may contact our Human Resources Department at HR.Leave-Expert@thomsonreuters.com.
• Disability accommodations in the recruiting process may include things like a sign language interpreter, making interview rooms accessible, providing assistive technology, or other relevant accommodations.
• Please note this email is not intended for general recruitment questions and we will promptly respond to inquiries regarding accommodations.
• More information on requesting an accommodation here.
• Learn more on how to protect yourself from fraudulent job postings here.
• More information about Thomson Reuters can be found on thomsonreuters.com.