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About the Role

The Facilities & Safety Coordinator is a field-based role responsible for health and safety oversight and facilities maintenance across Goodwill NYNJ locations. This position involves conducting assessments, performing repairs, coordinating training, supporting emergency preparedness, and managing fleet safety programs. The Coordinator also handles administrative tasks, record-keeping, reporting, and project management to ensure safe, compliant, and well-maintained workplaces.

Responsibilities

Conduct routine health and safety inspections and facility assessments.
Identify workplace hazards, document findings, and coordinate corrective actions.
Assist with incident investigations, documentation, and root cause analysis.
Maintain safety inspection records, compliance documentation, and reporting metrics.
Support OSHA compliance initiatives and organizational safety programs.
Provide field coaching and guidance on safe work practices.
Coordinate and facilitate emergency evacuation, fire, severe weather, and other emergency response drills.
Inspect emergency equipment, including fire extinguishers, first aid kits, AEDs, and eyewash stations.
Assist locations with maintaining Emergency Action Plans.
Support emergency response efforts during workplace incidents.
Document drill outcomes and recommend improvements to emergency response procedures.
Deliver safety orientation and ongoing safety training to employees and supervisors.
Administer training and compliance-tracking systems.
Maintain employee training records, certifications, and compliance documentation.
Develop and coordinate training schedules and project timelines.
Train and certify employees on powered equipment.
Reinforce safe work practices through coaching and field observations.
Prepare regular compliance and training reports.
Oversee fleet safety training programs.
Coordinate fleet-related training, documentation, and compliance tracking.
Maintain fleet training records, driver certifications, and required documentation.
Support fleet safety inspections and identify opportunities to improve vehicle safety.
Partner with Operations and Facilities leadership to address fleet-related safety concerns.
Perform routine and preventive maintenance across assigned facilities.
Identify and repair minor issues on the spot; document and escalate major issues.
Conduct preventive facility inspections and identify maintenance needs.
Coordinate larger repair requests and projects with Facilities Management.
Support facility readiness for inspections, audits, and special projects.
Assist with maintaining safe, clean, and functional workplace environments.
Document progress and completion of work orders.
Track, prioritize, and close out assigned work orders.
Assist other technicians on projects.
Respond to after-hours emergency calls and rotate on-call schedule.
Travel regularly to Goodwill NYNJ facilities throughout New York and New Jersey.
Partner with departments to resolve safety and operational concerns and coordinate cross-functional projects.
Prepare clear, accurate reports summarizing inspections, corrective actions, training activities, fleet compliance, and facility conditions.
Maintain inventories of safety equipment, emergency supplies, and operational resources.
Provide field support and project coordination during audits and inspections.
Adhere to all Goodwill and personnel policies and procedures.
Coordinate with outside vendors and contractors for repairs and services.
Obtain and review vendor quotes, schedule vendor visits, and confirm completed work.
Review, code, and submit vendor invoices for approval.
Track invoice status and resolve billing discrepancies.
Maintain organized administrative records of vendor contracts and service history.
Process and file safety, maintenance, and compliance paperwork.
Support budget tracking by monitoring vendor spend and maintenance costs.

Requirements

High school diploma or equivalent required.
4–9 years of experience in facilities maintenance, construction, safety, operations, or a related field.
Technical knowledge of building systems and mechanicals.
Ability to perform minor maintenance and repair work.
Experience conducting inspections, delivering training, managing compliance programs, coordinating projects, or supporting facility operations preferred.
Working knowledge of OSHA standards and workplace safety principles.
Experience using training/compliance-tracking software or similar administrative platforms preferred.
Valid driver's license with a clean driving record.
Ability to travel throughout New York and New Jersey.
Ability to lift up to 50 pounds and safely work from ladders when necessary.

Skills

Facilities maintenance experience in office, retail, and/or warehouse locations.
Experience interacting with typical facility maintenance vendors.
Strong administrative and reporting skills.
Basic computer literacy.
Experience with mobile work order management devices preferred.
Strong organizational and project management skills.
Ability to track multiple tasks, timelines, and deliverables simultaneously.
Strong written, verbal, and problem-solving skills.
Proven ability to successfully interact with stakeholders across the Goodwill organization.
Clean and professional appearance.

Location

New York
New Jersey

Work Type

Field-based
Exempt

Experience Level

4-9 years of experience

Education Level

High school diploma or equivalent
Associate's degree or technical school designation preferred

Benefits

Generous time off policy
Health, wellness, and financial resources
Robust health benefits including medical, dental, vision, parental leave, and company-sponsored life insurance
Retirement matching programs and contributions
Transit and commuter benefits

About the Company

Goodwill Greater New York and Northern New Jersey (GWNYNJ) believes that the power of work and sustainable fashion is how we unlock the good in our communities.
For over 100 years, we have helped people get jobs, stay employed, and progress in careers across New York and Northern New Jersey.
We believe that diversity drives innovation and strengthens our workplace.
We are committed to fostering our inclusive environment where all employees feel valued, respected, and empowered to contribute fully.
We welcome applicants of all backgrounds, identities, experiences, and abilities.
We believe in creating space for everyone to do their best work and have individual and collective impact.
We believe in challenging the status quo and setting ambitious goals in the name of doing more good.
We believe that being your best self and helping others do the same is how we bring our mission alive.

Equal Opportunity

We welcome applicants of all backgrounds, identities, experiences, and abilities.
If you require a reasonable accommodation at any point in the application or interview process, or if you are unable to apply through our recruitment portal, please contact us at humanresources@goodwillny.org. We are happy to assist and ensure you have an equal opportunity to apply.