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About the Role

The Payroll Coordinator or Payroll Coordinator Senior processes TRS domestic employee payrolls, reconciles payrolls, and provides assistance and support for payroll and leave-related issues. This position works proactively with the Employee Payroll Team, Finance staff, and agency employees.

Responsibilities

• Administers and processes designated automated and manual domestic employee payrolls, including regular, lump sum, and hourly payrolls in compliance with applicable regulations, policies, and procedures.
• Provides support with the onboarding and offboarding of employees to/from the statewide payroll system.
• Assists with auditing of payrolls as well as entry of personnel actions including merits, promotions, reclassifications, equity adjustments, and data changes.
• Responsible for the auditing of payrolls as well as entry of personnel actions including merits, promotions, reclassifications, terminations, new hires, equity adjustments, and data changes.
• Maintains appropriate payroll processing controls and assists with setups of deductions, garnishments, voluntary deductions, terminations, W-4’s, direct deposits, including returned monies and payment cancellations.
• Develops and maintains appropriate internal controls to ensure proper deductions and distribution of money collected for child support payments, Internal Revenue Service (IRS) levies, bankruptcies and other deductions.
• Assists with audit and reconciliation of leave without pay (LWOP), FMLA and return to work retiree detail that may be payroll impacting.
• Compiles payroll data and develops ad hoc reports in response to internal and external information requests.
• Assists with the required monthly and annual reconciliations, including ERS insurance, TRUST payroll reporting, and Texas Workforce Commission quarterly reporting in accordance with state and agency regulations, policies, and procedures.
• Communicates with agency staff, Comptroller’s Office, Employee Retirement System (ERS), Texas Workforce Commission (TWC) and the State Auditor’s Office (SAO) to research, explain, and/or resolve complex payroll or leave-related questions, issues, and problems.
• Assists employees with payroll and timekeeping related questions or issues in accordance with agency policies, statewide procedures, and State and Federal statutes and regulations.
• Provides guidance and technical assistance to new hires, managers, and other agency staff on employee payroll and leave regulations, policies, procedures, and systems.
• Assists with collecting and reporting payroll data for the annual SORM Risk Management Assessment Report.
• Completes and submits employee employment verification requests (Mortgage verifications, Workers Compensation etc.).
• Assists with monthly reconciliation of dual employment report.
• Reconciles monthly dual employment report for accuracy and reports discrepancies.
• Assists with agency prior state service requests for both new hires and departing employees.
• Reviews changes to employee payroll policies, procedures, forms, and processes.
• Assists other Finance Teams on special projects and other program updates.
• Assists with ensuring that all operations are covered and productivity, customer service, and quality goals are met.
• Responsible for the daily management of records, maintains accuracy of file plan, facilitates annual purge, attends touchpoint meetings, and maintains assigned SharePoint libraries.
• Performs related work as assigned.

Requirements

• Bachelor’s degree from an accredited college or university in accounting, finance, or a related field.
• High school diploma or equivalent and additional payroll, benefits, accounting, financial analysis, or related work experience may substitute for the required education on an equivalent year-for-year basis.
• Three (3) years of full-time payroll processing and reconciling experience.
• One (1) year of full-time accounting, financial analysis or related experience requiring compilation, reconciliation, and analysis of detailed financial information.
• Five (5) years of full-time directly related, progressively responsible experience in payroll, accounting, detailed financial analysis or related experience.
• Two (2) years of full-time directly related, progressively responsible experience in employee leave administration and time and labor processing.
• A master's degree or doctoral degree in a closely related field may be substituted on an equivalent year-for-year basis.
• Experience processing and reconciling payrolls, and coordinating leave in a State of Texas agency.
• Experience with the State of Texas Centralized Accounting & Payroll/Personnel System (CAPPS) and the Employees Retirement System (ERS) PeopleSoft system.
• Experience processing and reconciling payrolls, and coordinating leave in a State of Texas agency.
• Experience with the State of Texas Centralized Accounting & Payroll/Personnel System (CAPPS) and the Employees Retirement System (ERS) PeopleSoft system.
• Experience using the following State of Texas Systems: CAPPS Human Resources/Payroll, CAPPS Time & Labor, CAPPS Financials/General Ledger, Uniform Statewide Accounting System (USAS), Payment Services/Texas Identification Number System (TINS), WWICS, Uniform Statewide Payroll/Personnel System (USPS).
• Experience with the CAPPS CIET payroll load process.
• Experience developing ad hoc payroll/time and labor reports in CAPPS Query Manager.
• Experience with utilizing data warehouses.
• Experience with unclassified payroll and benefits processing.
• General payroll and accounting principles, procedures, and practices.
• State of Texas employee payroll accounting statutes, policies, procedures, processes and systems including CAPPS HR/Payroll.
• State of Texas leave administration statutes, policies, procedures, processes and systems.
• Analyzing payroll and accounting records, troubleshooting associated problems, and interpreting and applying applicable laws, policies, and procedures.
• Preparing and maintaining accurate records.
• Planning, organizing, and prioritizing work assignments to manage a high-volume workload in a fast-paced and changing environment, and completing detailed work with a high degree of accuracy.
• Accurately using a ten-key calculator.
• Using a computer in a Windows environment with Microsoft Office word processing, spreadsheet, and other business software, including accurately entering alpha/numeric data.
• Providing quality customer service.
• Effective written and verbal communications, including explaining complex information to others in an understandable manner and writing clear and precise correspondence.
• Use Excel at an intermediate level.
• Establish and maintain harmonious working relationships with co-workers, agency staff, and external contacts.
• Work effectively in a professional team environment.

Skills

• Payroll Processing
• Reconciliation
• Onboarding
• Offboarding
• Auditing
• Personnel Actions
• Deductions
• Garnishments
• Leave Without Pay (LWOP)
• FMLA
• Return to Work
• Reporting
• Customer Service
• Written Communication
• Verbal Communication
• Microsoft Office
• Excel
• Ten-key calculator

Location

• TRS Headquarters Building 1
• 4655 Mueller Boulevard
• Austin, Texas, 78723
• United States

Work Type

• Unclassified Regular Full-Time (URF)

Experience Level

• 3 years of full-time payroll processing and reconciling experience
• 1 year of full-time accounting, financial analysis or related experience
• 5 years of full-time directly related, progressively responsible experience in payroll, accounting, detailed financial analysis or related experience
• 2 years of full-time directly related, progressively responsible experience in employee leave administration and time and labor processing

Education Level

• Bachelor’s degree in accounting, finance, or a related field
• High school diploma or equivalent
• Master's degree
• Doctoral degree

Salary/Compensations

• Payroll Coordinator: $62,113 - $77,640
• Payroll Coordinator Senior: $73,790 - $92,237

Benefits

• Pensions
• Healthcare benefits

About the Company

• Service, Respect, and Connection are core to the individual and collective TRS experience.
• At TRS, we’re inspired by our community who bring authenticity and commitment to our mission to improve the retirement security of public education employees and retirees throughout Texas.
• As a group of achievers, we tap collaboration and innovation to raise the bar in performance, administering and counseling pensions and healthcare benefits to ensure certainty for the future of our members.
• We invite you to join us, where both personal and career growth are respected and where you can make a difference in our members’ lives every day.

Equal Opportunity

• Veterans, Reservists or Guardsmen with experience in the Military Occupational Specialty ( https://www.trs.texas.gov/files/trs-military-crosswalk.xlsx ) along with the minimum qualifications listed above may meet the minimum requirements and are highly encouraged to apply. Please contact Talent Acquisition at careers@trs.texas.gov with questions or for additional information.