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About the Role

QAD is looking for a highly proactive Executive Assistant, based in Canada, to support a small senior leadership team of two to three executives as a strategic force multiplier. This is a high impact, high visibility role at a fast growing SaaS and AI company, operating beyond traditional administrative support to directly shape the operational rhythm of the organization.

Responsibilities

• Manage complex, multi-time-zone calendars for a small senior leadership team based across regions including the United States, Europe and India, anticipating needs and protecting executive time with sound, independent judgment.
• Own international and domestic travel end to end, including itineraries, logistics, visas, and expense management.
• Serve as a trusted, polished point of contact for internal and external stakeholders on behalf of your executives.
• Drive preparation of materials for town halls, board meetings, business reviews, and leadership offsites, translating executive intent into clear, decision-ready content.
• Act as a connective thread across the business and regions, tracking follow-through on key priorities and actions.
• Partner closely with counterpart EAs across the global team to align on cross-functional initiatives, executive communications, and shared operating rhythms.
• Leverage AI and productivity tools, including Claude and Gemini, to work smarter and help your executives do the same.

Requirements

• 5+ years supporting C-suite or senior executives in a global, fast-paced environment.
• A track record of supporting business operations, not just schedules.
• Fluency across the modern executive toolkit, including Google Suite (Docs, Slides, Sheets, Calendar, Meet, Gemini), Microsoft Teams, Excel, PowerPoint, and travel and expense platforms.
• Excellent written and verbal communication skills, with the judgment and discretion to represent senior leaders with full professionalism.
• Strong organizational skills and the ability to manage competing priorities across time zones.
• Comfort operating autonomously and effectively in a fully virtual, globally distributed environment.
• SaaS or technology company experience.
• Hands-on experience with AI productivity tools such as Claude and Gemini, or a genuine appetite to adopt them quickly.

Skills

• Google Suite
• Microsoft Teams
• Excel
• PowerPoint
• Travel and expense platforms
• AI productivity tools
• Claude
• Gemini

Location

• Canada

Work Type

• Full Time
• Remote

Experience Level

• 5+ years

Benefits

• Programs that help you strike a healthy work-life balance.

About the Company

• QAD | Redzone is redefining manufacturing and supply chains through its intelligent, adaptive platform that connects people, processes, and data into a single System of Action. With three core pillars — Redzone (frontline empowerment), Adaptive Applications (the intelligent backbone), and Champion AI (Agentic AI for manufacturing) — QAD | Redzone helps manufacturers operate with Champion Pace, achieving measurable productivity, resilience, and growth in just 90 days.
• QAD is committed to ensuring that every employee feels they work in an environment that values their contributions, respects their unique perspectives and provides opportunities for growth regardless of background. QAD’s DEI program is driving higher levels of diversity, equity and inclusion so that employees can bring their whole self to work.

Equal Opportunity

• We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.