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About the Role

This project coordinator role supports the Store Design team for a luxury beauty brand, acting as a strategic partner to leadership. The position bridges design operations, project management, and creative design to ensure project visibility, financial accuracy, and operational excellence across all US Luxe brands.

Responsibilities

• Build, manage, and improve a centralized project tracker for all Store Design projects.
• Partner with leadership and design teams to ensure data accuracy and proactively flag risks or delays.
• Support the creation of presentation materials, project recaps, and status updates for leadership.
• Develop and maintain a comprehensive budget tracker for CapEx allocations, POs, bill backs, chargebacks, and surplus management.
• Track Capital Expenditure Requests (CERs) and manage the downstream process including opening Purchase Orders and tracking actuals.
• Assist with new vendor onboarding, contract management, and account modifications.
• Track and reconcile vendor invoices and purchase orders while supporting monthly close activities.
• Manage additional financial flows including photography, merchandising, and maintenance costs.
• Provide flexible design support for ad-hoc projects including floorplan execution and 3D renderings.

Requirements

• Bachelor's degree in Architecture, Interior Design, Business, or a related creative field.
• 2–4 years of experience in design and project coordination or creative operations.
• Experience supporting multiple projects or workstreams simultaneously.
• Strong communication and interpersonal skills.
• Ability to manage competing priorities in a fast-paced environment.
• Willingness to work occasional evenings or weekends during major projects.

Skills

• Microsoft Office (Excel, PowerPoint, Sharepoint)
• Adobe Suite
• AutoCAD
• SketchUp
• Project management tools (e.g., Smartsheet)
• Financial process management (budgets, purchase orders, invoicing)
• Design sensibility

Location

• Midtown Manhattan, NY

Work Type

• Hybrid
• Full-time

Experience Level

• 2–4 years

Education Level

• Bachelor's degree

Salary/Compensations

• $70,000 - $80,000

Benefits

• Major medical insurance
• Dental insurance
• Vision insurance
• FSA
• HSA
• Employee discounts

About the Company

• Industrial Color is a division of CoCreativ, a family of integrated creative production companies.
• Provides a full range of essential production services to top brands and agencies.
• Over 30 years of industry experience in digital production and post-production solutions.