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About the Role
Brooklyn Defender Services (BDS) is seeking a Pro Bono Coordinator to provide administrative and operational support to the Pro Bono Unit, ensuring efficient operations, supporting partnerships, maintaining systems, and facilitating volunteer attorney support.
Responsibilities
- Provide day-to-day administrative and operational support for the Pro Bono Unit.
- Coordinate calendars, meetings, trainings, legal clinics, and unit events.
- Maintain organized electronic files, shared drives, templates, and internal resources.
- Track deadlines, monitor ongoing projects, and help ensure work moves forward efficiently.
- Identify opportunities to improve administrative processes and organizational systems.
- Coordinate the administrative aspects of pro bono matters from referral through placement.
- Prepare new matters by coordinating case-opening procedures and ensuring volunteer attorneys receive necessary information and materials.
- Maintain accurate tracking systems for active matters, volunteer participation, and program activity.
- Assist with conflict-check and matter-opening processes, as needed.
- Work with Director of Pro Bono to serve as a support to volunteer attorneys, law firms, corporate legal departments, law schools, and BDS staff.
- Facilitate communication between BDS attorneys and volunteer attorneys where needed.
- Support the Director in volunteer onboarding and coordinate the distribution of training materials, templates, and practice resources.
- Help cultivate positive relationships with external pro bono partners through responsive and professional communication.
- Coordinate logistics for volunteer trainings, legal clinics, appreciation events, and meetings with external partners.
- Prepare, edit, and distribute newsletters, volunteer opportunities, training materials, tip sheets, and other program resources.
- Compile participation data and assist with reports for leadership, funders, grants, and external partners.
- Collaborate with Development, Communications, Finance, Human Resources, and other BDS departments on projects involving the Pro Bono Unit.
- Represent BDS at selected law firm, bar association, and community events.
- Perform other related duties as assigned.
Requirements
- Bachelor's degree or equivalent professional experience.
- 1 or more years of professional experience (including internships) in an administrative, program coordination, project management, legal, nonprofit, or related setting.
- Outstanding organizational skills with exceptional attention to detail.
- Excellent written, verbal, and interpersonal communication skills.
- Ability to build positive working relationships.
- Ability to prioritize multiple deadlines in a fast-paced environment while maintaining accuracy.
- Excellent judgment and ability to handle confidential information with discretion.
- Ability to work independently while contributing effectively as part of a collaborative team.
- Strong proficiency with Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) and comfort learning new technology platforms, databases, and document management systems.
- Experience working in a legal services, public interest, nonprofit, law firm, court, or other mission-driven professional environment.
- Experience coordinating volunteers, professional programs, events, or multi-stakeholder projects.
- Experience with immigration-related USCIS applications is a plus but not required.
- Spanish language proficiency is a plus.
Skills
- Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint)
- Learning new technology platforms, databases, and document management systems
- Organizational skills
- Attention to detail
- Written communication
- Verbal communication
- Interpersonal communication
- Building professional relationships
- Prioritization
- Judgment
- Confidentiality
- Independent work
- Team collaboration
- Administrative support
- Operational support
- Project coordination
- Volunteer coordination
- Event coordination
- Communication facilitation
- Data compilation
- Reporting assistance
Location
- Downtown Brooklyn
Work Type
- Non-exempt, salaried
- Full-time
Experience Level
- 1 or more years of professional experience
Education Level
- Bachelor's degree or equivalent professional experience
Salary/Compensations
- $69,000
Benefits
- Health and dental insurance
- Short-term disability and life insurance
- 403(b)-retirement plan with employer contribution
- Pre-tax commuter benefit
- Pre-tax flexible spending accounts
- Above-average vacation, sick, holiday, family, and medical leave policies
About the Company
- Brooklyn Defender Services (BDS) is a public defense office representing low-income New Yorkers in criminal, family, immigration, and civil legal matters.
- For nearly 30 years, BDS has worked, in and out of court, to protect and uphold the rights of individuals and to change laws and systems that perpetuate injustice and inequality.
- Our legal expertise work with clients is focused on the intersections of these legal systems that disproportionately impact Black and Brown communities living in poverty.
- BDS represents thousands of people each year who have diverse, complex, and multi-faceted legal needs.
- In addition to a zealous legal defense, our interdisciplinary teams of attorneys, social workers and advocates provide a wide range of legal and advocacy services, including housing, public benefits, education, and employment.
- BDS staff work collaboratively and across disciplines to deliver high-quality legal services that serve the people we represent, their families and communities.
Equal Opportunity
- Brooklyn Defender Services is a proud equal opportunity employer committed to celebrating diversity and maintaining an equitable and inclusive work environment.
- We strongly encourage candidates of all identities, expressions, orientations, disabilities, and experiences to apply.
- If you require an accommodation due to a disability or another reason, please contact the Managing Director, H.R., Christina Wallace, at cwallace @ bds.org.