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About the Role

McCarthy Tétrault is seeking a Proposal Specialist to join their team in Toronto or Montreal. This role supports proposal and pitch development, content improvement, and project leadership within a hybrid work environment. The position is to fill an existing vacancy.

Responsibilities

• Lead the development of responses to RFPs, RFIs, EOIs, pitch materials, and collateral.
• Understand the legal market and collaborate with lawyers to develop client-centric proposals.
• Draft responses to RFPs, RFIs, EOIs, pitch materials, and collateral in collaboration with lawyers and the Clients and Markets team.
• Provide strategic direction, apply proposal best practices, and influence stakeholders to ensure responsive and client-focused proposals.
• Organize and lead kick-off meetings to determine win themes and proposal strategy.
• Create first drafts using internal content and tools.
• Oversee and finalize client-ready pitches and proposals, including production and submission.
• Ensure RFPs, proposals, and pitches are tracked in the Firm’s business development databases.
• Review procurement sites to identify potential new business opportunities.
• Work with lawyers on go/no-go decisions.
• Lead, organize, and coordinate support for in-person pitches, including drafting agendas, speaking notes, presentations, and facilitating dry-run practices.
• Lead and coordinate response development for client reporting requests, liaising with firm stakeholders.
• Support lawyers with time-sensitive client requests for Firm credentials.
• Track proposal opportunities and results in Firm databases.
• Provide support with reporting of proposal statistics.
• Gather and distill client/prospect and industry intelligence to assist lawyers in the proposal process.
• Develop industry- and practice-focused proposal templates to improve efficiency.
• Write and edit proposal content, including differentiators, value propositions, and practice area details.
• Update the Firm proposal tool with approved content.
• Ensure processes and projects are effectively carried out within the Proposal team.
• Lead and support efficiency projects for tools, content, and processes.
• Develop and/or update training tools and resources for the Proposal Team.
• Provide training to team members.
• Provide proposal process and development training to new employees and onboard new Proposal Team members.
• Provide support and input on other critical marketing and business development writing assignments.

Requirements

• Minimum of 3 years of relevant business experience.
• Ideally 2 years of experience in a large professional services organization.
• Professional maturity, including strong interpersonal skills, tact, and discretion.
• Outstanding oral and written communication skills.
• Excellent organizational skills.
• Ability to handle multiple tasks simultaneously and set priorities with challenging deadlines.
• Ability to complete designated tasks systematically and logically, with great attention to detail.
• Ability to work in a demanding, fast-paced environment.
• Exceptional attention to detail in writing and editing.
• Ability to be flexible and adaptable.

Skills

• Proposal and Pitch Support
• Content Improvement and Management
• Operational & Project Leadership
• Writing
• Editing
• Communication
• Organization
• Attention to Detail
• Adaptability

Location

• Toronto
• Montreal

Work Type

• Hybrid work environment

Experience Level

• Minimum of 3 years of relevant business experience
• Ideally 2 years in a large professional services organization

Education Level

• Bachelor’s degree in business, marketing, communications or related field.

Salary/Compensations

• $90,000 – $105,000 annually (Toronto Only)

Benefits

• Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
• Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
• A commitment to professional development and growth opportunities.
• Strong community involvement.
• A commitment to equity, diversity and inclusion.
• A collaborative, cohesive culture.

About the Company

• McCarthy Tétrault is a leading Canadian law firm offering a full suite of legal and business solutions to clients in Canada and around the world.
• Offices in Toronto, Montréal, Québec City, Calgary and Vancouver.
• Recognized as one of Canada’s Top 100 Employers for eleven consecutive years.
• Recognized as one of Canada’s Best Diversity Employers for fourteen consecutive years.
• Culture is guided by The McCarthy Way—a shared approach to working with clients and with each other.
• The McCarthy Way is built on four core elements: Excellence, Collaboration, Inclusion, and Innovation.

Equal Opportunity

• McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment.
• Please notify us if you require accommodation at any time during the recruitment process.