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About the Role

The Administrative Assistant plays a key role on Albany Medical College's Research team, ensuring operational efficiency by providing general administrative support to the Department Chair, Administrator, and research staff. This role involves maintaining records, scheduling meetings, processing orders, and locating information.

Responsibilities

• Performs secretarial and administrative duties as required by the Department Chair, Administrator and Research Staff
• Completes check requests, workday orders, and reimbursements in accordance with Center-Wide policies
• Assist in coordinating support service requests for the department (i.e. Facilities, IT, EVS, Security requests)
• Maintains calendars for the Department Chair and departmental activities, including shared conference rooms and major departmental events.
• Compiles, types, revises, combines, edits, prints and stores documents such as letters, correspondence, memoranda, reports, and contracts using Microsoft office and other applications.
• Complete bi-weekly Kronos for staff
• Answers and routes incoming calls and emails as appropriate
• Schedule, attend and take minutes for meetings as assigned
• Assist with maintaining Department Newsletter, Website and social media (e.g. LinkedIn)
• Assists with the coordination of department service contracts
• Identifies and organizes logistics of special events; coordinates travel arrangements, retreats, and/or department (work unit) special events; prepares itineraries and organizes related travel arrangements for on-site and off-site conferences, meetings, and events.

Requirements

• Incumbent must be professional, organized and efficient
• Possess strong interpersonal and verbal and written communication skills
• Able to work under strict time constraints, effectively managing time and tasks to meet deadlines
• Able to maintain strict confidentiality of salary, proprietary and other information
• Able to successfully balance the demands of a wide range of duties effectively given general direction and standard policies and procedures.
• Workforce members are expected to ensure that access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties.
• Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose.
• Reasonable efforts, consistent with Albany Med Health System policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.

Skills

• Proficient with basic accounting principles
• Operate a wide range of software packages, including Microsoft products, workday, and spreadsheet applications

Location

• Day (United States of America)

Work Type

• Full-time

Experience Level

• One to Three years experience in an administrative, clerical or operations role required.

Education Level

• High School Diploma/G.E.D. degree required.
• Associate’s Degree preferred.

Salary/Compensations

• $46,947.00 - $65,726.00

About the Company

• Albany Med Health System is an equal opportunity employer.
• This role may require access to information considered sensitive to Albany Med Health System, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes.

Equal Opportunity

• Albany Med Health System is an equal opportunity employer.