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About the Role

This vital role is responsible for providing comprehensive administrative support to the GTS leadership team members, ensuring the efficient and smooth operation of daily activities. The ideal candidate will be an excellent communicator and capable of managing multiple priorities in a dynamic technology environment.

Responsibilities

• Prepare, edit, and format various GTS documents, including presentations, reports, spreadsheets, org charts and internal communications, ensuring accuracy and professional presentation.
• Proactively manage calendars, schedule meetings and appointments, and coordinate logistics to optimize time for GTS leadership.
• Organize and coordinate various meetings (e.g., team meetings, project reviews, town halls), including preparing agendas, gathering necessary documents, arranging technology (e.g., video conferencing), taking minutes, and tracking action items.
• Act as a primary point of contact, managing email correspondence, drafting professional communications, and providing information or redirecting inquiries as appropriate.
• Explore Google Gemini to automate various tasks across Global Technology Services.
• Perform other related administrative duties and contribute to special departmental projects as assigned by the leadership team.

Requirements

• Currently enrolled in a college or university program in administrative studies or a related field
• Ability to work independently and manage multiple tasks effectively
• Proven ability to manage time, prioritize tasks, and meet deadlines
• Flexibility and adaptability to changing priorities in a fast-paced environment
• Must be authorized to work in the country where this position is located.

Skills

• Strong skills in Google Suite of Products
• Exceptional written and verbal communication skills with a strong focus on building positive relationships with all levels of staff
• Detailed oriented to ensure accuracy
• Highly resourceful and proactive problem solver

Location

• Toronto, ON

Work Type

• Hybrid (2-3 days/week in the office)
• Internship
• Co-op

Experience Level

• Intern

Education Level

• College or University Program

Salary/Compensations

• $20/hour - $25/hour CAD

Benefits

• Cloud-first and hybrid workstyle
• Generous time-off and leaves

About the Company

• The TMX group of companies includes leading global exchanges such as the Toronto Stock Exchange, Montreal Exchange, and numerous innovative organizations enhancing capital markets.
• United as a global team, we’re connecting cross-functionally, traversing industries and geographies, moving opportunity into action, advancing global economic growth, and propelling progress.
• Through a rich exchange of ideas, meaningful collaboration, and a nimble operating model, we're powering some of the nation's most critical systems, fueling capital formation and innovation, bringing increased opportunity to business visionaries, product ingenuity to consumers, and career exploration to our team.
• Experience the movement of the market while grounded in the stability of close to 200 years of success.
• With site hubs in some of the world’s most multicultural cities, we leverage our size and structure to create rich connections and belonging while experiencing powerful global impact through our work.
• More than a platform, we use our talents to power mission-critical systems that drive global economic advancement, innovation, and growth.
• Our employee-led Team Impact spreads social good via our giving strategy.
• From empathetic leadership to a culture of flexibility and balance, we believe wellness at work creates the maximum yield and a stronger “we”.
• From a growth mindset in our work, to expansion in our business, TMX is home to action-takers energized by the achievement of ambitious growth.

Equal Opportunity

• TMX is committed to creating and sustaining a collegial work environment in which all individuals are treated with dignity and respect and one which reflects the diversity of the community in which we operate.
• We provide accommodations for applicants and employees who require it.