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About the Role

The Project Coordinator supports the planning, coordination, and delivery of projects within the Digital & Data team. This role helps translate organizational needs into structured project activities that deliver measurable value by managing a portfolio of concurrent initiatives and acting as a collaborative partner.

Responsibilities

• Supporting end-to-end delivery of digital and data initiatives, tracking progress through each phase of the project lifecycle.
• Preparing and maintaining project documentation including work-back schedules, roadmaps, status reports, and capacity plans.
• Proactively identifying, logging, and communicating project risks, issues, and dependencies to the appropriate stakeholders.
• Coordinating operational readiness activities across teams (security, infrastructure, network, etc.) to support smooth releases and rollouts.
• Scheduling and facilitating scrum ceremonies, retrospectives, and ad-hoc meetings to resolve ambiguities and reduce delivery risk.
• Coordinating with business users, product owners, and vendors to manage expectations transparently and realistically.
• Supporting the Demand Framework, including SLA monitoring and collaboration with Data Governance and Data Exploitation teams.
• Keeping all stakeholders informed on project status, milestones, and blockers through clear and timely communication.
• Engaging relevant stakeholders (Compliance, Legal, Operations) at appropriate stages of each initiative.
• Supporting team members through resource and release challenges, cross-team communication, and day-to-day coordination.
• Monitoring team capacity versus workload to flag imbalances and support timely delivery.
• Facilitating healthy communication and a constructive attitude across project team members.
• Contributing to the continuous improvement of team processes and productivity.

Requirements

• Bachelor’s degree in business, Computer Science, Information Management, or an equivalent combination of education and experience.
• 3 to 5 years of experience in a project coordination or junior project management role, preferably within a technology or data-focused environment.
• Experience supporting digital and/or data projects across multiple concurrent workstreams.
• Proficiency with the Microsoft Office suite (Word, Excel, PowerPoint, Teams, Outlook).
• Familiarity with project tracking tools (e.g., Jira, Azure DevOps, Confluence, or similar).
• Working knowledge of software development methodologies including Agile, Scrum, and Waterfall.
• Strong organizational skills with excellent attention to detail.
• Ability to manage multiple competing priorities in a fast-paced, ambiguous environment.
• Clear and effective written and verbal communication across all levels of the organization.
• Solid problem-solving and critical thinking abilities.
• Collaborative mindset with a demonstrated ability to work across multi-disciplinary teams.
• Experience with project documentation: status reports, risk registers, roadmaps, and meeting facilitation.
• Must be legally eligible to work in Canada.
• A background check, satisfactory to the employer, may be required of the successful applicant prior to commencing employment.

Skills

• Agile
• Scrum
• Waterfall
• Microsoft Office Suite
• Jira
• Azure DevOps
• Confluence
• Project documentation
• Status reports
• Risk registers
• Roadmaps
• Meeting facilitation

Location

• Toronto

Work Type

• Onsite

Experience Level

• 3-5 years

Education Level

• Bachelor's degree
• CSM
• CAPM
• PMP

Salary/Compensations

• $68,000 - $85,000

Benefits

• Health insurance
• Accident insurance
• Life insurance

About the Company

• Founded in 2017, Wellington-Altus Financial Inc. (Wellington-Altus) is one of Canada’s Top Growing Companies and the parent company to Wellington-Altus Private Counsel Inc., Wellington-Altus USA Inc., Wellington-Altus Insurance Inc., Wellington-Altus Group Solutions Inc., Independent Advisor Solutions Inc., and Wellington-Altus Private Wealth Inc.—the top-rated investment dealer in Canada.
• With more than $50 billion in assets under administration and offices across the country, Wellington-Altus identifies with successful, entrepreneurial advisors and portfolio managers, and their high-net-worth clients.

Equal Opportunity

• Wellington-Altus Private Wealth is strongly committed to equity and diversity within its community and welcomes applications from women, racialized persons, Indigenous peoples, persons with disabilities, and persons of all sexual orientations and genders. All qualified individuals who would contribute to the further diversification of our organization are encouraged to apply.
• If you require accommodation for the recruitment process, please let us know at the point of application.