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About the Role

The Administrative Coordinator will provide administrative and personnel support to the Music Business & Legal Affairs team, with a focus on the Media Group. This role does not involve creative responsibilities related to music placement in productions.

Responsibilities

• Provide complete administrative support to the team.
• Accurately process and record a large volume of payments in a timely manner.
• Reconcile payment discrepancies and resolve any issues promptly.
• Obtain, review, and verify necessary documents for payment processing.
• Maintain organized and up-to-date records of all transactions and vendor documents.
• Facilitate the onboarding process for new vendors, including collecting and verifying required information.
• Communicate with vendors to resolve any setup issues and ensure a smooth onboarding experience.
• Create and maintain detailed tracking, cost status reports, and other documents.
• Perform general office duties such as answering phones, filing, photocopying, and circulating correspondence and documents.
• Assist with scheduling meetings and appointments, including coordinating logistics.
• Support cue sheet administration, including training, creation, review, analysis, revision, submissions, and related tracking.
• Assist with music clearance by researching and tracking relevant publishing, label, and PRO information.
• Assist with basic document support, including red-lining various music-related agreements and drafting correspondence.
• Maintain and organize electronic and physical files across internal systems such as DMS, ELF, and SharePoint.
• Arrange travel and all accommodations as assigned, create comprehensive and detailed itineraries, and process expense reports to ensure timely reimbursement.
• Perform other related duties in support of the department as requested by management.

Requirements

• 2+ years of administrative/finance/accounting experience.
• Prior experience at a music or production company, or an entertainment law firm.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Ability to multi-task and work in a high-speed, high-volume office.
• Excellent organization skills and attention to detail.
• Excellent communication skills and follow-through.
• Comfortable working with a variety of personalities.
• Ability to easily adapt and be a positive team player.
• Knowledge of music business/legal terminology.
• Proven ability to exercise discretion and integrity.
• Prior experience supporting a senior-level executive.

Skills

• Microsoft Office
• Word
• Excel
• PowerPoint
• Outlook
• DMS
• ELF
• SharePoint

Location

• New York, NY

Work Type

• Hybrid

Experience Level

• 2+ years

Education Level

• Bachelor’s degree

Salary/Compensations

• $50,000 - $70,000

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• 401(k)
• Paid leave
• Tuition reimbursement
• Variety of other discounts and perks

About the Company

• NBCUniversal is one of the world's leading media and entertainment companies, creating world-class content distributed across film, television, and streaming, and brought to life through global theme park destinations, consumer products, and experiences.
• We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock.
• We produce and distribute premier filmed entertainment and programming through powerhouse film and television studios like Universal Pictures, DreamWorks Animation, Focus Features, and the Universal Studio Group banner.
• We operate industry-leading theme parks and experiences worldwide through Universal Destinations & Experiences.
• NBCUniversal is a subsidiary of Comcast Corporation.
• Our impact is rooted in improving the communities where our employees, customers, and audiences live and work.
• We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities.
• We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

Equal Opportunity

• NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.
• If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].