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About the Role

Heritage Mechanical is seeking a Payroll Manager to process and oversee the organization’s weekly payroll functions, ensuring pay is processed on time, accurately, and in compliance. This individual must possess strong analytical thinking, attention to detail, a sense of urgency to meet deadlines, and the ability to retain confidential information.

Responsibilities

• Manually calculate payrolls and ensure accuracy in all computations in the event of a system interruption.
• Reconcile large volumes of data using database queries and Microsoft Excel.
• Process and issue employee paychecks (direct deposits) and statements of earnings and deductions.
• Setup and maintain employee payroll records (union and non-union) into the accounting system.
• Review time sheets, wage computations, and other information to detect and reconcile payroll discrepancies.
• Prepare weekly, quarterly, and annual payroll tax payments, reconciliations, and tax documents.
• Process Federal and State employee income withholding orders.
• Setup and maintain union pay rates and fringe benefits according to Collective Bargaining Agreements.
• Prepare and file weekly and monthly labor union reports for multiple jurisdictions.
• Review of I-9’s, E-Verify processing, and the preparation/filing of employee files as needed.
• Generate and distribute necessary reports internally and externally.
• Gather documentation for company audits on a timely basis.
• Assist with weekly certified payroll compliance reporting.
• Process new hire and terminated employees’ payroll.
• Employee verifications and scanning of employee personnel files pursuant to legal requests.
• Maintain utmost confidentiality of company information.
• Escalate critical and/or sensitive issues to VP of Finance/CFO with recommendation for resolution.
• Perform additional assignments as required by the company as directed.

Requirements

• Extensive in-house payroll processing experience is required.
• Proficient with Microsoft Office applications, including Excel formulas and formatting.
• Proficient with payroll and accounting software; Sage Timberline a plus.
• Familiarity with Windows based operating systems and web-based applications.
• Ability to create, file and manage electronic documents.
• Excellent written and verbal communications skills.
• Ability to effectively organize and manage multiple projects.
• Attention to details.
• Ability to analyze and solve problems.
• Demonstrate integrity, honesty, professionalism, and appropriate concern regarding dissemination of sensitive and confidential information.
• Ability to make sound decisions and produce accurate and timely results.
• Ability to build positive working relationships with multiple levels of employees and management.
• Demonstrate commitment to EMCOR values.
• Demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of employees, unions, government agencies, and other contractor organizations.

Skills

• Analytical thinking
• Attention to detail
• Sense of urgency
• Interpersonal skills
• Pleasant phone manner
• Efficient typing ability (data entry)
• Microsoft Office
• Excel formulas
• Excel formatting
• Payroll software
• Accounting software
• Windows based operating systems
• Web-based applications
• Electronic document management
• Written communication
• Verbal communication
• Organization
• Project management
• Problem-solving
• Integrity
• Honesty
• Professionalism
• Decision making
• Collaboration

Experience Level

• Minimum of 3 years working, preferably in the construction industry.
• Prior union payroll experience a plus.
• Certified Payroll Professional designation a plus.

Education Level

• BA/BS in Accounting or Finance preferred.

Salary/Compensations

• $90,000 - $100,000/year

Benefits

• Medical coverage
• Dental coverage
• Vision coverage
• Health savings accounts
• Flexible spending accounts
• Life insurance
• Disability insurance
• 401(k) Savings Plan
• College Coach
• Employee assistance program

About the Company

• We are the premier choice for new construction or building renovations, plant overhauls, equipment refurbishment, machine replacement, or emergency repairs.
• As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success.

Equal Opportunity

• Equal Opportunity Employer/Veterans/Disabled