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About the Role

The Administrative Support Specialist provides administrative and clerical support across multiple departments, playing a key part in keeping daily operations running smoothly. This role supports the Executive Director, Board of Directors, fund development, special events, volunteer activities, and program teams. The ideal candidate is organized, detail-oriented, and comfortable juggling a variety of tasks and priorities.

Responsibilities

Provide clerical and administrative assistance to Executive Director, Board of Directors and other department/directors as needed
Assist with managing in-kind donations and relationships with external sources
Perform data entry, file management (electronic and paper), copying, and document preparation
Assist with data entry and database management related to donors and event participants
Support logistics and administrative prep for special events
Help ensure timely donor acknowledgments and record-keeping
Serve as backup to the receptionist for 1–2 hours daily, or more as needed
Greet visitors, answer and direct phone calls, receive deliveries, and maintain a welcoming front office environment
Fill in as needed across departments for general clerical tasks
Provide administrative support during peak periods, staff absences, or special projects
Assist with maintaining office supplies and organization
Perform other administrative tasks to help ensure smooth operation of programs and office functions as assigned

Requirements

High school diploma or equivalent required; associate degree or administrative training a plus
1–2 years of administrative or office support experience
Ability to handle confidential information with integrity.
Must have access to a vehicle and telephone and possess a valid Driver's license with a driving record acceptable to agency insurance carrier.
Must have the following automobile insurance: $100,000 per person/$300,000 per accident Bodily Injury and $50,000 Property Damage.
Prolonged periods sitting at a desk and working on a computer and visual acuity to read a computer screen and written documents.
Occasional lifting of boxes or supplies (up to 25 lbs).
May require occasional evening or weekend hours for special events

Skills

Strong computer skills, including Microsoft Office Suite (Word, Excel, Outlook)
Experience with donor or CRM databases a plus
Excellent attention to detail and organizational skills
Ability to work independently and prioritize multiple tasks
Strong interpersonal and communication skills
Proficient in Microsoft Office Suite

Work Type

Full-time
35 hours per week

Experience Level

1-2 years of administrative or office support experience

Education Level

High school diploma or equivalent
Associate degree or administrative training a plus