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About the Role

We are seeking a detail-oriented and highly organized Payroll, Expense & Travel Coordinator to support our team in New Berlin, WI. This role is responsible for processing payroll activities, managing employee expense reporting, and coordinating business travel arrangements. The ideal candidate will possess strong administrative skills, maintain a high level of accuracy, and thrive in a fast-paced environment while maintaining confidentiality and providing excellent internal customer service.

Responsibilities

Process payroll accurately and on time, ensuring compliance with company policies and applicable regulations.
Review, verify, and maintain payroll records, including employee timekeeping, deductions, and adjustments.
Assist employees and managers with payroll-related questions and resolve discrepancies in a timely manner.
Review, audit, and process employee expense reports for accuracy and policy compliance.
Maintain expense documentation and assist with month-end reporting and reconciliations.
Coordinate domestic and international travel arrangements, including flights, hotels, rental cars, and itineraries.
Communicate travel logistics and updates to employees and stakeholders.
Track travel expenditures and ensure expenses are submitted and reconciled appropriately.
Maintain employee records, travel documentation, and confidential personnel information.
Collaborate with Human Resources, Finance, and other departments to ensure efficient administrative operations.
Generate reports and provide administrative support related to payroll, expenses, and travel activities.
Identify opportunities to improve processes and enhance operational efficiency.
Perform additional duties and special projects as assigned.

Requirements

Strong attention to detail and ability to maintain accuracy in a high-volume environment.
Excellent organizational, time management, and multitasking skills.
Strong verbal and written communication skills.
Proficiency in Microsoft Office Suite, particularly Excel, Outlook, and Word.
Ability to handle confidential information with professionalism and discretion.
Strong problem-solving and customer service skills.
Ability to work independently and collaboratively within a team environment.

Skills

Microsoft Office Suite
Excel
Outlook
Word
Payroll processing
Expense reporting
Travel coordination
Administrative support
Record maintenance
Reporting
Process improvement

Location

New Berlin, WI

Work Type

Contract to Hire
Onsite

Salary/Compensations

$27.00 - $30.00/hr

Benefits

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)

About the Company

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

Equal Opportunity

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.