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About the Role

The Rural Texas Strong Contract Specialist IV will manage contracts for the Texas Rural Health Transformation (RHT) Program. This role involves coordinating, developing, negotiating, monitoring, and evaluating a broad range of contracts, requiring advanced contract management proficiency and independent judgment. The position serves as a subject matter expert in contract management activities for the RHT Program.

Responsibilities

Manages the full contract lifecycle from initial requirements gathering and procurement support to drafting, participating in negotiations, and execution.
Responsible for ongoing compliance monitoring, contract amendments, and final contract close outs.
Serves as the primary point of contact for the contract and maintains deep knowledge of contract terms.
Develops, monitors, tracks, and documents contract expenditures, invoices, cost variances, budgets, schedules, deliverables, risks, actions, decisions, issues, vendor communications, remedies, corrective actions, enforcement activities, change orders, and vendor performance.
Completes contract monitoring reviews within assigned time limits and in accordance with contract, state rules, federal regulations, and agency guidelines.
Performs contract close out activities within 45 calendar days of contract expiration.
Performs all contract record management functions including routing contract documents, uploading documentation, performing record maintenance, maintaining checklists, and entering information into the Grant Management System (GMS).
Ensures contract records are accurate and in compliance with state laws, regulations, best practices, HHSC policies, record retention policies, and audit standards.
Responds and provides documentation for audit inquiries.
Contributes to continuous process improvements, including developing internal contract policies and procedures.
Completes baseline and annual risk assessments on all assigned contracts within required timeframes.
Actively monitors, assesses, identifies, and manages risks throughout the contract term.
Escalates matters as needed to leadership and consults with management and legal to address compliance issues.
Provides excellent customer service through written and oral communications.
Maintains initiative-taking and professional communications with contract stakeholders.
Serves as the central coordinator for all stakeholder communications, including planning, leading, and participating in contract meetings.
Conducts post-award contract meetings with contractor and stakeholders to develop a mutual understanding of performance and administrative expectations.
Communicates complex contract information in an easily understandable way to diverse audiences.
Maintains positive and productive working relationships with contractors and internal stakeholders.
Creates and maintains CFO-PC internal policies, procedures, and job aids.
Attends trainings and other seminars as directed or required for contract management.
Prepares special correspondence or reports, analyzes data, and compiles statistical reports or surveys using Word and Excel or other applications.
Performs other duties as assigned by management.

Requirements

Graduation from an accredited four-year college or university.
A degree with major coursework in business administration, human resource management, finance, public administration, or a related field is generally preferred.
Contract management experience and education may be substituted for one another on a year-for-year basis for up to four years.
A minimum of two (2) consecutive years of demonstrated experience in contract management and financial oversight specifically within governmental entities.
Four (4) years of experience in government contract and financial monitoring preferred.
Must physically reside in Texas.
Must have reliable internet access for teleworking.

Skills

Advanced knowledge of state procurement and contract management requirements, regulations, and best practices.
Knowledge of business administration and accounting principles and practices.
Knowledge of policies and procedures of contract management.
Knowledge of organizational planning, development, and implementation methods for complex contracts.
Knowledge of local, state, and federal laws related to Contract Management and Accounting.
Skill in leading and conducting meetings within internal and external stakeholders using Teams/Go-To-Meetings/Go-to-Webinars or related products.
Skill in synthesizing, analyzing, and evaluating complicated and technical information and translating it into clear documents or presentations.
Skill in making effective presentations, written analyses, and preparing administrative reports.
Excellent written and oral communications skills.
Skill in establishing quality assurance job aids and performance measurement tools.
Skill in analyzing and solving problems and making recommendations affecting contracting activities.
Skill in comprehensively and accurately evaluating different types of administrative reports.
Ability to gather, assemble, correlate, and analyze facts.
Ability to devise solutions to problems.
Ability to prepare reports.
Ability to communicate details effectively.
Ability to train others.
Ability to be self-directed and capable of independent decision-making.
Ability to exercise sound judgment to resolve critical issues.
Ability to rapidly resolve complex problems using critical thinking.
Ability to manage and track contracts in compliance with HHS policies.
Ability to work in a professional setting with diverse groups, stakeholders, agency departments, leadership, and contractors.
Ability to establish and maintain positive, effective working relationships with others.

Location

AUSTIN, Texas

Work Type

Full time
Eligible for Telework
Up to 10% Travel

Experience Level

Advanced (senior level)
Minimum of two (2) consecutive years of demonstrated experience in contract management and financial oversight specifically within governmental entities.
Four (4) years of experience in government contract and financial monitoring preferred.

Education Level

Graduation from an accredited four-year college or university.
Certified Texas Contract Manager (CTCM), required.
Certified Texas Contract Developer (CTCD) preferred or must obtain within 12 months of employment.

Salary/Compensations

$4,801.16 - $6,300.00 Monthly

Benefits

100% paid employee health insurance for full-time eligible employees
Defined benefit pension plan
Generous time off benefits
Numerous opportunities for career advancement

About the Company

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans.
At HHSC, your contributions matter, and we support you at each stage of your life and work journey.

Equal Opportunity

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability.
HHSC uses E-Verify.