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About the Role

Seeking a highly professional and proactive Executive Household Manager to maintain a healthy, low-plastic, longevity-focused, fragrance-free, and smoke-free environment across two properties. This role requires exceptional organizational skills, tech-savviness, and the ability to manage household operations, vendors, and staff with a high degree of discretion and ownership.

Responsibilities

Create and maintain household organization systems, both physical and digital.
Delegate organization and specialty cleaning tasks to the cleaning team and manage quality.
Perform light tidying of dishes, surfaces, and high-traffic areas.
Manage seasonal clothing, décor, and bedding swaps.
Handle packing and unpacking for travel.
Manage household essentials like batteries, light bulbs, smoke detectors, and security systems.
Oversee cleaners, contractors, and landscapers across both properties.
Research, interview, and coordinate vendors for home projects and property maintenance.
Track insurance, utilities, trash, and other home services vendors.
Research, interview, and manage vendors and staff for complex home projects.
Restock pantry, refrigerator, and household supplies.
Organize and manage newborn nursery supplies.
Manage household supply lists and ordering systems.
Handle mail, packages, and box breakdown.
Perform occasional gift shopping and packaging.
Run local errands such as pickups, drop-offs, and returns.
Wash and prep fresh produce, berries, and vegetables.
Organize and maintain the kitchen with a focus on clean, organic, health-forward foods.
Research wellness-focused recipes and health-aligned meal options.
Perform kitchen clean-up and ongoing maintenance.
Schedule and track maintenance for family vehicles.
Handle vehicle fueling, cleaning, and organizing.
Track registration and insurance for all vehicles.
Manage home improvement projects end to end, including research, planning, and purchasing items.
Coordinate and manage delivery and setup for home projects.
Create organizational systems for nursery, gear, and toys, with documentation.
Oversee and coordinate occasional deep cleaning tasks.
Research and coordinate healthcare and personal wellness related tasks.
Coordinate and manage the use of non-toxic cleaning supplies.
Coordinate and manage healthcare appointments for the household, including newborn schedules.
Create and manage schedules for preventative health and longevity interventions.
Research, schedule, and manage specialty healthcare and wellness regimes.
Support health and wellness needs.
Manage calendars and coordinate recurring social engagements.
Support appointment coordination and personal errands.
Perform administrative digital tasks such as creating home guides and systems.

Requirements

Experience working with a household that has multiple properties, executives, or a high-net-worth family.
Tech-savvy and comfortable with using AI tools.
Highly structured and capable of creating systems.
High density, clear communication.
Professional with a high level of discretion.
Highly resourceful and able to identify and research solutions quickly.
High ownership and proactive, owning tasks end to end.
Effective and experienced hiring manager and delegator.
Able to drive self and others.
Comfortable driving between San Francisco and Woodside, including dirt road access.
Vaccinations current, including COVID and flu.
Authorized to work in the United States.
Willing to sign a Non-Disclosure Agreement (NDA).

Skills

Household management
System creation
AI tools
Hiring and delegation
Vendor management
Project management
Organization
Communication
Discretion
Resourcefulness
Proactivity
Ownership
Driving
Tech-savviness

Location

San Francisco, CA, 94133
Woodside, CA, 94062

Work Type

Part-time
20 hours per week

Experience Level

Executive-level support expertise
Seasoned professional
Best-in-class Executive Household Manager mindset

Salary/Compensations

$45 - $60 per hour

About the Company

We are a high-octane, direct couple with demanding professional schedules and a full, intentional life.
We run multiple businesses, have a fast-paced life where work never stops, and are adventurous and outdoorsy.
We are deeply committed to our health and well-being, which shapes how we eat, how we maintain our home, and how we live.
Non-toxic products, organic whole foods, and clean living are the standard here, not the exception.
We require strong communication, proactive ownership, because time is limited and we hope to spend the time we have focused on experiences as a family.
We are expecting our first child in July, and our household is about to grow in the most exciting way.
We operate two properties — a primary home in San Francisco and an expansive ranch in Woodside — and we move between them.
SF during weekdays, Ranch on weekends.
Our social life is active: weekly dinners and brunches, large gatherings seasonally of 100s of people, and a rotating circle of friends we love entertaining.
We have existing household support in place, including a live-in nanny and a regular cleaning team, but we are looking for one sharp, capable person to serve as the connective tissue across all of it.
We communicate directly and value agency and strong communication.
We are looking for a highly professional operator, someone who can see what needs to happen, build the system to make it happen, and execute without being asked twice.
Looking for a long term fit for both parties.
We value high initiative, high proactivity, clear communication, and ownership.