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About the Role

The candidate will be responsible for all tasks related to shipping, providing support to the Shipping department in New York for all shipping requirements. They will also support office and administration matters when needed. Phillips values a diverse workforce and encourages applications even if not all qualifications are met.

Responsibilities

• Prepare shipping estimates for inbound and outbound property to/from New York.
• Coordinate with local shippers and freight forwarders, acting as the central point of contact between clients, specialist departments, and local shippers.
• Ensure all shipments comply with local customs and shipping regulations, as well as internal security procedures.
• Prepare and process client shipping invoices and associated payments.
• Coordinate domestic or international transport for touring exhibitions or client shipping requests.
• Prepare and coordinate ATA carnets.
• Perform general administrative tasks related to shipping and customs procedures.
• Proactively assist with or troubleshoot any shipping matter.

Requirements

• Minimum of 2 years of experience in a similar role with solid experience in international art logistics and shipping.
• Experience with MS Office Suite and Outlook.
• Proven analytical skills (quantitative and qualitative).
• Detail-oriented with attention to accuracy.
• Excellent time management skills, with the ability to work under pressure and prioritize to meet strict deadlines.
• Ability to be flexible, communicative, and work collaboratively in a team environment or independently.
• Must maintain confidentiality and discretion.
• Comfortable with a flexible working schedule to meet company needs.

Skills

• International art logistics
• Shipping
• MS Office Suite
• Outlook
• Analytical skills
• Multilingual (desirable)

Location

• New York Office

Work Type

• Full-time

Experience Level

• Minimum 2 years

Education Level

• Bachelor's Degree or equivalent work experience

Salary/Compensations

• $21.63-24.04 per hour

About the Company

• Phillips values a workforce with a wide variety of experiences, backgrounds and skills.