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About the Role

The Office Manager will oversee and manage all day-to-day office operations, ensuring a smooth, organized, and professional environment. This role involves supporting the President of North America with executive support, managing vendor relationships, and leading office events.

Responsibilities

• Oversee and manage all day-to-day office operations, ensuring a smooth, organized, and professional environment.
• Monitor office needs, including supplies, maintenance, and overall readiness.
• Serve as the primary point of contact for visitors, ensuring a professional and welcoming experience.
• Manage incoming and outgoing mail, deliveries, and office logistics.
• Develop, implement, and ensure consistent adherence to office policies and procedures.
• Identify opportunities for process improvements and implement systems to enhance efficiency and scalability.
• Support office planning, including layout changes and office moves.
• Partner with IT to resolve in-office technical issues.
• Manage US team travel end-to-end.
• Own vendor relationships and contracts.
• Act as the primary liaison with building management to resolve office-related issues.
• Lead planning and execution of office events and activations.
• Support onboarding logistics.
• Manage internal communications, including intranet updates and promotion of US team initiatives and events.
• Provide dedicated executive support to the President of North America, including complex calendar management, travel coordination, and expense management.

Requirements

• Excellent verbal and written communication skills with a high level of professionalism.
• Strong organizational skills with exceptional attention to detail and ability to manage multiple priorities.
• Proactive mindset with strong problem-solving skills and ownership mentality.
• Ability to prioritize competing demands in a fast-paced, high-pressure environment.
• Strong interpersonal skills with a collaborative and service-oriented approach.
• Ability to handle sensitive information with discretion and professionalism.

Skills

• Microsoft Office
• Slack
• Zoom
• Basic IT systems

Location

• North America

Work Type

• Hybrid
• Monday – Thursday: 9:00 AM – 5:00 PM
• Friday remote

Experience Level

• Associate
• 5+ years of experience in Office Management, Executive Support, or similar role
• Experience supporting senior leadership or executives
• Experience managing vendors, office operations, and events

Education Level

• Bachelor's degree

Salary/Compensations

• up to $70,000

Benefits

• Paid time off
• Special leave of absence
• Language and e-learning courses
• Staff discount of up to 30%
• Discounted membership for selected sports platforms & gyms
• Access to LinkedIn Learning
• 401K Plan
• Medical & dental insurance
• Life insurance
• Long-term disability insurance
• Medical leave family coverage
• Social Day
• Employee Share Purchase Plan

About the Company

• Mytheresa is one of the leading global digital luxury shopping platforms.
• Our unique digital experience is based on a sharp focus on high-end luxury shoppers, exclusive product and content offerings, leading technology and analytical platforms as well as high quality service operations.
• Since January 2021 we are a listed company on the New York Stock Exchange.
• More than 1,900 employees from over 100 countries work passionately to provide the best shopping experience.
• Creating a strong as well as a diverse and inclusive team is essential for Mytheresa.
• For us your expertise and motivation matter more than your individual walk of life.
• Mytheresa ensures a fast and equal hiring process.

Equal Opportunity

• LuxExperience is an equal opportunities employer, we encourage people with a diverse range of backgrounds to apply.
• We recognize and celebrate the benefits that diversity brings to our workplace, our business and our customers.
• We welcome and will consider all applications regardless of race and nationality, religion, color, sex, pregnancy or related medical conditions, parental status, sexual orientation, gender identity, gender expression, age, status as an individual with a disability, or any other legally protected characteristics.
• If you require any reasonable adjustments to complete your application, please do not hesitate to advise us accordingly.