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About the Role

The Legal Assistant (LA) will proactively and independently manage the practice and provide the LPs with a high level of support in order to enhance practice efficiency. Along with superior multi-tasking, administrative and communication skills, the successful candidate will demonstrate initiative, have the ability to work in a fast-paced environment, and provide excellent client service. Experience with Real Estate Law is required.

Responsibilities

Manages the LP's inbox by proactively monitoring and responding to emails to keep current on developments within files
Maintains the LP's calendar, including organizing appointments and meetings, arranging facilities, AV/hospitality, preparing agenda, coordinating meeting attendees, and keeping LPs apprised of issues requiring attention. Booking travel arrangements as needed
Point of contact with clients and various internal and external stakeholders to provide assistance and information as required. Develops and maintains effective relationships with clients
Provides necessary support for LP’s roles in Firm management and on boards of not-for-profit enterprises
Administers client accounts by ensuring time charges are submitted, following up on delinquent time charges with other LPs and LAs, reviewing and editing prebills, preparing invoices for review by LPs, verifying fees and disbursements, and addressing client inquiries
Provides support for conference and other business development activities including speaking notes and presentation materials
Supports client development activities, such as managing LPs’ bios, entering/updating information into client relationship database, assisting with development of pitch materials
Manages new file setup, including gathering and researching information for client intake process, workspace management, creating and managing files in document management system
Coordinates document workflow including drafting, formatting, finalizing and distributing documents, correspondence and other materials. Effectively utilizes document production services and other resources for document production activities
Receives, researches, prepares for and follows up on audit inquiries
Performs other duties as required to achieve Firm objectives

Requirements

Completion of a Community College diploma in Office, Legal or Business Administration
Minimum of three to five years’ experience working in a professional services or legal environment, preferably in Commercial Real Estate
Extensive experience supporting a Partner’s practice and maintaining a high level of discretion and confidentiality at all times
Takes full responsibility for assigned tasks
Conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications

Skills

Superior multi-tasking skills
Administrative skills
Communication skills
Initiative
Ability to work in a fast-paced environment
Excellent client service
Experience with Real Estate Law
Excellent attention to detail
Strong written communication skills
Strong verbal communication skills
Strong technical skills (MS Office Suite)
Organizational skills
Time management skills
Highly responsive
Able to successfully manage changing priorities
Commitment to teamwork
Ability to take initiative
Ability to work independently
Knowledge of legal procedures
Drafting skills
Proofreading skills

Location

Toronto
Montréal
Ottawa
Vancouver
Calgary
New York

Work Type

Hybrid

Experience Level

3-5 years

Education Level

Community College diploma in Office, Legal or Business Administration

Salary/Compensations

$65,000 - $75,000

About the Company

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms.
Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.
Osler prides itself on attracting and maintaining some of the brightest talent in the legal field.
Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas.
Osler is a dynamic and exciting place to begin a career or carve out a new path.
We care about our staff and the working environment here proves it.

Equal Opportunity

Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures.
Accommodations are available upon request for candidates in all phases of the selection process.