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About the Role

This position provides comprehensive administrative support to the Residential Property Management and Operations team, focusing on scheduling, travel coordination, document preparation, and project logistics.

Responsibilities

• Proactively manage calendars, travel arrangements, meetings, and conference calls
• Coordinate orientation meetings and logistics for leadership roles
• Assist with building onboarding plans and scheduling training
• Support the planning and execution of the Annual Residential Leaders conference and Residential Academy
• Create and maintain property, project files, and filing systems
• Manage file archives
• Coordinate meeting logistics including catering and visitor badges
• Complete monthly expense reports and allocate telecom expenses
• Handle invoice coding and expense tracking
• Field internal stakeholder requests and manage routine matters
• Manage vendor consultant system access
• Draft and distribute correspondence and reports
• Build PowerPoint presentations and Excel reports
• Maintain master onboarding deck
• Manage mail, couriers, and office supplies
• Maintain Outlook databases and organizational charts
• Update training manuals and job aids
• Complete location tracking logs for US-based VPs
• Host monthly department business update meetings
• Assist in creating and executing post-engagement survey action plans
• Organize team milestone celebrations and social events

Requirements

• Minimum 5 years of experience supporting senior executives
• Hotel or residential industry experience
• Proficiency with MS Office Suite
• Competency with general office equipment
• Ability to work independently and take initiative
• Ability to prioritize and manage multiple tasks under pressure
• Agility in resolving problems and handling unexpected issues
• Integrity and discretion with confidential information
• Strong team player with a professional and positive attitude
• Excellent verbal and written communication skills
• Strong planning, organizational, and detail-oriented skills

Skills

• MS Office Suite
• MS Teams
• Calendar management
• Travel coordination
• Expense reporting
• Project coordination
• Business writing
• Presentation building
• Data reporting

Location

• 1165 Leslie Street, Toronto, Ontario

Work Type

• 15 Month Contract
• Hybrid

Experience Level

• Minimum 5 years experience

Education Level

• College or University degree preferred
• Post-secondary degree or diploma

Salary/Compensations

• $60,000 – $75,000 CAD

Benefits

• Additional rewards as part of the total compensation package

About the Company

• Global luxury hotel management company
• Manages over 130 hotels and resorts and 50 private residences in 47 countries
• Committed to supporting cancer research and the advancement of diversity, inclusion, equality, and belonging

Equal Opportunity

• Four Seasons is committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act.