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About the Role
The Middlesex-London Health Unit has an exciting opportunity for a temporary part-time Program Assistant to fill an existing vacancy until March 2027 on the Vaccine Preventable Disease (VPD) team in the Environmental Health, Infectious Diseases & Clinical Services (EHIDCS) division.
Responsibilities
- Provide administrative support to the VPD team
- Maintain a provincial vaccine inventory management database
- Maintain a provincial immunization database for school aged immunizations and complete data entry from multiple sources
- Utilize the provincial immunization database to prepare for school clinic and immunization screening and suspension programs
- Provide clerical support for school and community-based clinics
- Assist the public with requests for vaccine information and vaccines, referring to a PHN as appropriate
- Co-ordinate vaccine ordering, distribution, and return of provincially funded vaccine with community health care providers
- Assist with administrative processes involved in ensuring safe storage and handling and use of vaccines in the community
- Maintain inventory and order necessary supplies for programs as needed
- Run routine reports, prepare statistical reports, file documents and perform other record keeping
- Provide administrative support for the EHIDCS division, as requested
- Schedule meetings and take minutes, as required
- Perform other duties as assigned
Requirements
- Post-secondary program in administrative studies of at least one year
- Strong interpersonal and communication skills in providing excellent customer service and working effectively with team members
- Demonstrated ability to enter data into databases with a high level of accuracy and speed
- Proficient in computer applications including Microsoft Office
- Ability to balance changing priorities and competing work demands
- Skills and experience in supporting teams and managers
- Ability to work flexible hours
- Must have a valid Ontario Driver’s License and access to a reliable vehicle
- Experience in supporting client needs related to immunizations is considered an asset
- Experience with Ministry database applications such as Panorama is considered an asset
- Experience with supply, distribution and inventory systems is considered an asset
- Experience with vulnerable populations and supporting client needs related to Public Health
- Demonstrated commitment to contributing to a positive workplace environment
- Preferred candidates must have the skills, knowledge and experience needed to work with a diverse workforce and population
- Communication proficiency (written and verbal) in French and/or any other languages is highly desirable
- Accommodations are available, upon request, to support potential applicants with disabilities throughout the recruitment process. Should you require accommodation, please indicate in your cover letter and we will work with you to meet your accessibility needs.
Skills
- Interpersonal skills
- Communication skills
- Customer service
- Teamwork
- Data entry
- Database management
- Microsoft Office proficiency
- Prioritization
- Time management
- Supply chain management
- Inventory management
- Report generation
- Statistical reporting
- Record keeping
- Meeting scheduling
- Minute taking
- French language proficiency
- Other language proficiency
Location
- London Ontario
Work Type
- Temporary
- Part-time
- Onsite
Experience Level
- Not specified
Education Level
- Post-secondary program in administrative studies of at least one year
Salary/Compensations
- $25.88 to $33.66 hourly
Benefits
- Not specified
About the Company
- The Middlesex-London Health Unit is committed to equity in employment.
- As an equal opportunity employer, we are committed to establishing a qualified workforce that is reflective of the diverse population we serve.
- We encourage applications from equity-seeking communities including Indigenous peoples, racialized people, persons with disabilities, and those who identify as 2SLGBTQ+.
- Candidates are encouraged to voluntarily self-identify in their cover letter, in a transparent manner, as part of the application process.
- When a candidate voluntarily discloses such information in their application, the information will be kept confidential.
- Disclosure and/or self-identification with an equity-seeking community will not lead to advantageous treatment of a candidate who is not qualified.
- Please see www.healthunit.com for further information about our programs and services.
Equal Opportunity
- The Middlesex-London Health Unit is committed to equity in employment.
- As an equal opportunity employer, we are committed to establishing a qualified workforce that is reflective of the diverse population we serve.
- We encourage applications from equity-seeking communities including Indigenous peoples, racialized people, persons with disabilities, and those who identify as 2SLGBTQ+.
- Candidates are encouraged to voluntarily self-identify in their cover letter, in a transparent manner, as part of the application process.
- When a candidate voluntarily discloses such information in their application, the information will be kept confidential.
- Disclosure and/or self-identification with an equity-seeking community will not lead to advantageous treatment of a candidate who is not qualified.
- The Health Unit is an Equal Opportunity Employer.