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About the Role

The Procurement Contracting Specialist manages procurement strategy and operational activities for a large program or School/Center. They are responsible for ensuring policy compliance, managing procurement systems, maintaining vendor and contract relationships, and coordinating training and communications to promote efficient and effective procurement operations.

Responsibilities

• Lead vendor and contract program in compliance with organizational policies and regulatory requirements.
• Serve as a subject matter expert and strategic advisor, offering guidance on policy interpretation, compliance, risk mitigation, and operational best practices.
• Manage day-to-day operational activities, including workflow oversight, issue resolution, stakeholder support, and escalation management.
• Oversee and develop staff training and change management to support a scalable and compliant operating model.
• Collaborate with cross-functional stakeholders and leadership to align systems, reporting, policies, and training efforts, support strategic initiatives, and ensure continuity of operations and effective governance.

Requirements

• A Bachelor's Degree and a minimum of 3–5 years of experience in procurement contract administration or management within a complex organization.
• Demonstrated ability to draft and negotiate diverse types of contracts with varying risk profiles.
• Strong analytical, communication, and interpersonal skills, with proven ability to work effectively across a broad range of stakeholders.
• Ability to manage multiple priorities, meet deadlines, and exercise sound judgment in balancing risk and business objectives.
• Experience using contract lifecycle management systems.
• Higher education or public sector experience.

Skills

• Procurement strategy
• Operational activities management
• Policy compliance
• Procurement systems management
• Vendor relationship management
• Contract management
• Training coordination
• Communication
• Analytical skills
• Interpersonal skills
• Stakeholder management
• Risk mitigation
• Change management
• Contract lifecycle management systems

Location

• Philadelphia, Pennsylvania

Work Type

• Full-time

Experience Level

• 3-5 years

Education Level

• Bachelor's Degree

Salary/Compensations

• $92,592.00 - $105,000.00

Benefits

• Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits.
• Flexible spending accounts for eligible health care and dependent care expenses.
• Exceptional tuition benefits for employees, spouses, and dependent children.
• Generous retirement plans (Basic, Matching, and Supplemental) with pre-tax or Roth options.
• Substantial time away from work for vacation, personal affairs, and illness.
• Long-term care insurance options.
• Wellness and work-life resources and programs.
• Professional and personal development resources.
• Access to University resources, libraries, athletic facilities, arboretum, and art galleries.
• Discounts on arts, entertainment, transportation, and more.
• Flexible work hours.
• Home ownership assistance program.
• Adoption assistance reimbursement.

About the Company

• The University of Pennsylvania is the largest private employer in Philadelphia, a world-renowned leader in education, research, and innovation.
• It is a historic, Ivy League school consistently ranking among the top 10 universities.
• Penn has 12 highly-regarded schools offering diverse educational opportunities.
• The University is known for its distinctive interdisciplinary approach to scholarship and learning.
• Penn has been recognized nationally as one of America’s Best Large Employers.
• The University offers a unique working environment within the city of Philadelphia on a beautiful urban campus with easy access to educational, cultural, and recreational activities.

Equal Opportunity

• The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.