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About the Role
The EMEA People & Experience team is seeking a People and Experience (PET) Associate in London to manage administrative tasks, serve as an experience ambassador, and provide efficient responses to employee queries, all while maintaining a high-touch, empathetic approach.
Responsibilities
- Handle PET administrative tasks with 100% database accuracy within systems like HiBob, Moore Payroll, and ClickUp.
- Manage all employee paperwork, including contracts, reference letters, promotion letters, and leaver letters.
- Act as an experience ambassador for the entire employee lifecycle, from onboarding to offboarding.
- Provide prompt and efficient responses to day-to-day, first-line people queries from employees.
- Serve as a data champion by pulling reports for the People team and managers, assessing themes and insights.
- Support the People Operations team with systems and administrative tasks.
- Partner with the Finance team to prepare monthly payroll inputs and process PET-related invoices.
- Provide administrative support for employee relations issues, including note-taking and letter drafting.
- Create and own reports for tracking absence and holidays.
Requirements
- Detail-oriented with excellent organizational, prioritization, and multitasking skills.
- Adept and comfortable working through frequent change in a dynamic, fast-paced environment.
- A team player with a positive attitude and strong interpersonal and communication skills.
- Ability to handle data with confidentiality, discretion, and integrity.
- Proficiency in written and spoken English is essential.
- Ability to be proactive, solution-oriented, and use initiative.
- Task-oriented and a brilliant doer who loves to get going while ticking off to-do list items.
- Keen interest in building and maintaining world-class employee experiences, focusing on high performance, reward, and wellbeing.
- Willingness to learn, embrace, and champion the Vayner Culture.
- Prior work experience in a media/creative agency or a start-up (internships included) is a plus but not required.
- Proficient in G-Suite (Gmail, Calendars, Shared Drive, Docs, Sheets, etc.) and Microsoft Office (Word, Excel, PowerPoint, etc.).
- Candidates must be authorized to work in the UK.
Skills
- Database accuracy
- Data entry
- Data analysis
- Report generation
- Payroll input
- Invoice processing
- Note taking
- Letter drafting
- Organizational skills
- Prioritization skills
- Multitasking skills
- Interpersonal skills
- Communication skills
- Proactive
- Solution-oriented
- Initiative
- Task-oriented
- G-Suite proficiency
- Microsoft Office proficiency
Location
- London
Work Type
- Full-time
Experience Level
- Associate
Benefits
- Unlimited Holiday + 1 Day Birthday Leave
- YuLife (online discount platform)
- Enhanced Parental Leave
- Unlimited Coaching sessions (private and team class sessions)
- Cycle to work scheme
- Employee Assistance Program (Financial, Mental and Physical Wellbeing)
- Cash Plan with Medicash (Level 1 cover, option to add partner, 4 children can be added for free)
- Virtual GP, Skinvision, 24/7 Health and Stress Helplines, Discounted Gym, Medicash Extras
- Life Assurance
- Income Protection
- Group Personal Pension
About the Company
- VaynerMedia is a contemporary global creative and media agency built for the now, born in social media with full-service capabilities.
- The company is independently owned, founded in 2009, with offices worldwide.
- VaynerMedia is recognized for its work in prestigious award shows like Cannes Lions, the Clios, D&AD, and The Webbies.
- Culture is key at VaynerMedia, with empathy being a core value in building it.
- VaynerMedia EMEA fosters a world-class combination of diverse backgrounds to create innovative, creative, and strategic solutions.
- The company's focus is on people as the ultimate advantage.
- VaynerMedia propels major brands at the intersection of attention and culture.
- VaynerMedia operates like a 'lab' focused on solving business problems, driven by entrepreneurship and a willingness to break rules.
- The company believes brands can be built on digital platforms and flips the traditional advertising model.
- VaynerMedia's culture and energy reflect its non-traditional approach.
- The work environment is fast-paced, similar to a start-up, offering opportunities to collaborate with talented individuals and work with big brands.
Equal Opportunity
- VaynerMedia is an Equal Opportunity Employer.
- VaynerMedia provides equal employment opportunities to all staff members and job applicants without regard to gender, pregnancy, marital or civil partnership status, gender reassignment, race, disability, sexual orientation, religious belief, part time or fixed term employment, age or any other legally protected class.