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About the Role

This role provides comprehensive executive and administrative support, ensuring smooth operations and effective communication within the team and with external stakeholders. The position involves managing complex schedules, coordinating travel and events, handling document management, and offering business and operational support.

Responsibilities

• Manage complex calendars, appointments, and meeting schedules
• Coordinate internal and external meetings across multiple time zones
• Prepare meeting agendas, invitations, and attendance confirmations
• Attend meetings, take accurate minutes, and track action items
• Maintain meeting registers, follow-up trackers, and administrative records
• Arrange travel bookings, accommodation, and transportation
• Coordinate conferences, training sessions, and company events
• Manage registrations, attendance tracking, and event logistics
• Prepare, format, proofread, and quality-check documents, reports, proposals, and presentations
• Draft professional correspondence and maintain document templates
• Organize and maintain electronic filing systems and document registers
• Ensure records remain accurate, secure, and up to date
• Update business documents, staff profiles, capability statements, and client-facing materials
• Prepare administrative reports, trackers, dashboards, and operational documentation
• Coordinate recruitment interviews, onboarding activities, and training administration
• Respond to administrative enquiries and coordinate client meetings
• Maintain professional memberships, subscriptions, and internal administrative systems
• Communicate professionally with team members and stakeholders
• Provide regular task updates and proactively identify risks or delays
• Participate in virtual meetings and collaborate effectively using Microsoft Teams and other business tools
• Maintain confidentiality and demonstrate accountability while working remotely

Requirements

• Ability to manage complex calendars and schedules
• Proficiency in coordinating meetings across multiple time zones
• Experience in preparing meeting agendas and minutes
• Skills in travel and event coordination
• Experience in document preparation, formatting, and proofreading
• Proficiency in organizing electronic filing systems
• Ability to update business documents and client-facing materials
• Experience in preparing administrative reports and trackers
• Skills in coordinating recruitment and onboarding activities
• Ability to respond to administrative inquiries
• Experience maintaining professional memberships and subscriptions
• Professional communication skills
• Ability to provide task updates and identify risks
• Experience with virtual meeting collaboration tools
• Ability to maintain confidentiality and accountability while working remotely

Skills

• Calendar Management
• Meeting Coordination
• Minute Taking
• Travel Arrangements
• Event Logistics
• Document Preparation
• Proofreading
• Record Management
• Reporting
• Recruitment Support
• Onboarding Support
• Professional Correspondence
• Microsoft Teams
• Remote Collaboration
• Confidentiality
• Accountability

Location

• Remote

Work Type

• Remote