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About the Role

The role provides accurate and timely support for Council and Committee meetings. Key duties include preparing and managing governance business papers, attending meetings and producing minutes, coordinating Council resolutions, and assisting with report preparation while overseeing short‑term projects and business improvements for the Civic and Executive Services unit.

Responsibilities

• Prepare and manage governance business papers.
• Attend meetings and produce minutes.
• Coordinate Council resolutions.
• Assist with report preparation.
• Oversee short-term projects and business improvements for the Civic and Executive Services unit.
• Maintain high-quality administrative inputs across multiple systems.
• Manage databases related to Council meetings.
• Draft reports and correspondence.
• Support logistical tasks such as distributing business papers and meeting setup.
• Track Councillor requests.
• Collaborate across Council to deliver organisational priorities.
• Undertake additional duties aligned with the role’s skills and training.

Requirements

• Qualifications in Governance, Business Administration or equivalent, or extensive experience in a comparative field.
• Current Class C Drivers Licence.
• Demonstrated experience in meeting agenda preparation and taking minutes of meetings within strict deadlines.
• Highly developed experience and skills in computers including all Microsoft Office suites.
• Achievements in work process improvements that enhance effectiveness, efficiency and productivity.
• Highly developed organisational, interpersonal and time management skills.
• Highly developed written and oral communication skills with both internal and external customers.
• Demonstrated experience in undertaking organisational wide projects and tasks.
• Must be an Australian Citizen or Permanent Resident.
• Must obtain a National Police Check.
• May be required to undergo a pre-employment medical check.

Skills

• Governance
• Business Administration
• Meeting agenda preparation
• Minute taking
• Microsoft Office suites
• Work process improvements
• Organisational skills
• Interpersonal skills
• Time management skills
• Written communication skills
• Oral communication skills
• Project management

Location

• Liverpool CBD

Work Type

• Permanent
• Full-Time
• 35 hours/week

Experience Level

• Extensive experience in a comparative field
• Demonstrated experience in meeting agenda preparation and taking minutes of meetings within strict deadlines
• Highly developed experience and skills in computers including all Microsoft Office suites
• Achievements in work process improvements
• Highly developed organisational, interpersonal and time management skills
• Highly developed written and oral communication skills
• Demonstrated experience in undertaking organisational wide projects and tasks

Education Level

• Qualifications in Governance, Business Administration or equivalent

Salary/Compensations

• $95,754.05 to $104,907.60 + Super

Benefits

• Access to fitness passport
• Part of a passionate, energetic, and supportive multi-disciplinary team
• Great office location in the heart of the Liverpool CBD
• Subsidised parking available
• Professional development opportunities, including training courses and study assistance for further education

About the Company

• We believe it’s important to do work that matters to you personally. There are so many opportunities that celebrate and enrich our community now and for the future.
• Join part of Council’s Community and Lifestyle team with dedicated staff working in civic & executive services, library & children’s services, delivering events, supporting recreation and community development.
• Liverpool City Council is committed to providing a working environment that supports all employees to reach their full potential.

Equal Opportunity

• We welcome candidates from all backgrounds and value diversity and inclusion in our workplace. We encourage all applicants, including First nation people, people with disability, LGBTIQ and culturally diverse communities to join Council.