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About the Role
We are seeking a detail-oriented Legal Billing & Accounting Specialist to manage full-cycle legal billing, accounts receivable, and accounts payable. Operating in a hybrid capacity in NYC, this role ensures accurate financial processing, strict client compliance, and seamless coordination between attorneys, clients, and vendors.
Responsibilities
- Coordinate monthly billing for assigned attorneys; execute complex bills, process edits, write-offs, transfers, and time/expense adjustments.
- Generate LEDES files and submit invoices via client portals; monitor billing guidelines, resolve rejections, and liaise with e-billing vendors.
- Apply payments accurately in QuickBooks, maintain detailed client records, and reconcile billing discrepancies with clients and attorneys.
- Prepare and analyze financial reports (AR Summary, Billing History, Aged WIP); support collections with appeals, deductions, and AR monitoring.
- Respond to attorney inquiries regarding invoice status or payment delays, and advise on e-billing best practices.
- Process and code vendor invoices, expense reports, and check requests; secure proper internal approvals.
- Schedule and execute firm payments via checks, ACH, and wire transfers while maintaining accurate vendor records.
- Assist with special financial projects and process improvement initiatives as assigned.
Requirements
- 3+ years of legal billing or accounting experience within a law firm setting.
- Deep familiarity with legal billing practices (billable hours, retainers, and client guidelines).
- Exceptional attention to detail, robust organizational habits, and excellent time management.
- Strong interpersonal skills for frequent, professional client and vendor interactions.
Skills
- QuickBooks
- Legal billing software (e.g., Clio, TimeSolv, LeanLaw, or similar)
Location
- New York, NY
Work Type
- Hybrid
Experience Level
- 3+ years
Salary/Compensations
- $55,000 – $60,000 / year