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About the Role
The Operations Coordinator will support multiple Project Managers across a portfolio of live projects throughout the South Coast, ensuring projects run smoothly from start to finish while contributing to the growth of a progressive, people-focused business.
Responsibilities
- Provide administrative support to Construction and Commissioning teams.
- Manage project documentation, reports, and records using company systems like Viewpoint 4Projects.
- Coordinate drawings, technical submittals, RFIs, RFAs, and document control.
- Prepare, proofread, and distribute project reports, meeting minutes, and presentations.
- Organise and attend project, client, and contract meetings to track progress.
- Maintain project trackers, schedules, organograms, and quality management systems.
- Support project set-up, handovers, and commissioning documentation.
- Liaise with project teams, engineers, subcontractors, and clients.
- Coordinate Health & Safety documentation and site compliance records.
- Monitor office supplies and maintain project filing systems.
- Identify opportunities to improve administrative processes.
Requirements
- Excellent written and verbal communication skills.
- Strong attention to detail and organisational skills.
- Proficiency in Microsoft Office (Word, Excel, Outlook).
- Ability to prioritise workloads and meet deadlines.
- Proactive, self-motivated, and able to use initiative.
- Positive, approachable, and collaborative attitude.
- Ability to work in a fast-paced environment.
- Ability to identify project risks and escalate issues.
Skills
- Microsoft Office
- Viewpoint 4Projects
- Document control
- Project administration
- Communication
- Time management
Location
- London
Work Type
- Permanent
Salary/Compensations
- £28,500
About the Company
- Hopkins is a provider of sustainable building services solutions.
- The company is expanding across the South of England with hubs in Hampshire, East Sussex, and the Thames Valley.
- One of the largest M&E businesses in the area.
Equal Opportunity
- We are an equal opportunity employer and actively encourage applications from all backgrounds.
- We celebrate difference and do not discriminate based on age, gender, gender identity, gender expression, ethnicity, sexual orientation, disabilities, religion, or beliefs.