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About the Role

The Operations Coordinator will support multiple Project Managers across a portfolio of live projects throughout the South Coast, ensuring projects run smoothly from start to finish while contributing to the growth of a progressive, people-focused business.

Responsibilities

• Provide administrative support to Construction and Commissioning teams.
• Manage project documentation, reports, and records using company systems like Viewpoint 4Projects.
• Coordinate drawings, technical submittals, RFIs, RFAs, and document control.
• Prepare, proofread, and distribute project reports, meeting minutes, and presentations.
• Organise and attend project, client, and contract meetings to track progress.
• Maintain project trackers, schedules, organograms, and quality management systems.
• Support project set-up, handovers, and commissioning documentation.
• Liaise with project teams, engineers, subcontractors, and clients.
• Coordinate Health & Safety documentation and site compliance records.
• Monitor office supplies and maintain project filing systems.
• Identify opportunities to improve administrative processes.

Requirements

• Excellent written and verbal communication skills.
• Strong attention to detail and organisational skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Ability to prioritise workloads and meet deadlines.
• Proactive, self-motivated, and able to use initiative.
• Positive, approachable, and collaborative attitude.
• Ability to work in a fast-paced environment.
• Ability to identify project risks and escalate issues.

Skills

• Microsoft Office
• Viewpoint 4Projects
• Document control
• Project administration
• Communication
• Time management

Location

• London

Work Type

• Permanent

Salary/Compensations

• £28,500

About the Company

• Hopkins is a provider of sustainable building services solutions.
• The company is expanding across the South of England with hubs in Hampshire, East Sussex, and the Thames Valley.
• One of the largest M&E businesses in the area.

Equal Opportunity

• We are an equal opportunity employer and actively encourage applications from all backgrounds.
• We celebrate difference and do not discriminate based on age, gender, gender identity, gender expression, ethnicity, sexual orientation, disabilities, religion, or beliefs.