Impress employers and recruiters.
Choose from hundreds of resume examples.

Impress employers and recruiters.
Choose from hundreds of resume examples.

Target Resume Now

About the Role

Pierre Fabre is seeking a Personal Assistant to support their Australian subsidiary in North Sydney. This full-time role involves extensive interaction with internal and external stakeholders and requires a high degree of confidentiality, discretion, and diplomacy.

Responsibilities

• Coordinate internal and external events, meetings, and activities for the Executive Committee and wider business.
• Maintain files and records, ensuring information is treated with utmost confidentiality.
• Create PR & PO in Dynamix for invoices as required.
• Assist Executive Team by providing support to ensure the successful delivery of Pierre Fabre Australia strategic projects.
• Complete Ad Hoc requests as set out by the EXCOM.
• Deliver a seamless reception experience while managing administrative and clerical tasks.
• Welcome clients and visitors in a professional and friendly manner.
• Answer the main switchboard courteously and professionally.
• Identify potential adverse events and escalate to the Local Safety Officer within 24 hours.
• Process, register, and distribute all incoming mail; arrange couriers and manage postal supplies.
• Maintain the appearance and functionality of office spaces.
• Oversee procurement and management of office supplies.
• Manage the company’s address book and contact list.
• Coordinate with building management and contractors for office repairs, maintenance, remodeling, and internal moves.
• Liaise with contractors and suppliers for price negotiations, contracts, follow-up, and service delivery.
• Act as the designated First Aid Officer and Fire Warden to ensure compliance with workplace health and safety standards.
• Respond to first aid situations, assist during emergency evacuations, and maintain readiness for fire safety procedures.
• Participate in regular safety drills and ensure emergency equipment is accessible and up to date.
• Liaise with the building manager for maintenance tasks, building checks, etc.
• Manage Grace storage and destruction bin.
• Manage the product allocation process.
• Manage the storage unit effectively.
• Manage and create business cards for the business.
• Manage business programs such as Egencia, Uber for Business, and American Express.
• Work closely with the HR Department on ad-hoc projects.

Requirements

• Minimum of 2 years of experience in a position supporting executives.
• Honesty and Confidentiality
• Well organised, time efficient and accurate
• Multi-tasking ability
• Exceptional written and verbal communication skills
• Advanced MS Office Suite skills (Word, Excel, Outlook, Teams, PowerPoint)
• Self-motivated, pro-active

Skills

• Time management
• Organizational skills
• Confidentiality
• Data management
• Stakeholder engagement
• Project support
• Technological proficiency
• MS Office Suite (Word, Excel, Outlook, Teams, PowerPoint)

Location

• North Sydney

Work Type

• Full time
• On-site

Experience Level

• Minimum of 2 years of experience supporting executives

About the Company

• Pierre Fabre is a French pharmaceutical company, pioneer in dermo-cosmetics with notably iconic brands, Avène and Klorane.
• With more than 10,000 employees worldwide, the company has subsidiaries in 42 countries.
• In 2020, Pierre Fabre Group generated over 2,3 Billion euros in revenues.
• Nature is at the heart of our approach at Pierre Fabre, to explore and innovate for health care and beauty.
• A company with strong values, our purpose is at the core of our commitment to inspire our work every day.
• “Every time we care for a single person, we make the whole world better.”

Equal Opportunity

• We are convinced that diversity is a source of fulfillment, social balance and complementarity for our employees, which is why our offers are open to all, without restriction.