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About the Role

This administrative role supports the operational activity of the department by providing clerical and receptionist support duties for the department and its leadership.

Responsibilities

• Demonstrate proficiency in Microsoft Office applications and Rochester Regional Health systems, providing support and guidance to staff on system utilization.
• Manage payroll and timekeeping functions, including Kronos entries, edits, report generation, and routine payroll processes.
• Maintain knowledge of organizational payroll policies and practices and assist with attendance monitoring and related communications.
• Provide comprehensive administrative support to departmental leadership, including calendar and meeting management, correspondence, file maintenance, report preparation, data analysis, and meeting minute documentation.
• Generate, maintain, and distribute operational, staffing, budget, FTE, dashboard, and other departmental reports.
• Coordinate recruitment and onboarding activities in partnership with departmental leadership and Human Resources.
• Maintain and update departmental policies, procedures, job descriptions, orientation manuals, and other operational documentation.
• Assist with staffing and scheduling activities, including management of PTO, vacation, holiday calendars, and workforce scheduling processes.
• Perform additional administrative and operational duties as assigned.

Requirements

• Demonstrated computer proficiency, including experience with Microsoft Office applications (Excel, PowerPoint, and Word).
• Demonstrated effective verbal and written communication skills.
• Ability to work independently and collaboratively within a team environment.
• Strong organizational, time management, and multitasking skills.
• Ability to adapt to a fast-paced and changing work environment.

Skills

• Microsoft Office applications (Word, Excel, PowerPoint)
• Rochester Regional Health systems (Kronos, Workday, Qlik)
• Payroll and timekeeping functions
• Scheduling
• Report generation
• Data analysis
• Recruitment and onboarding coordination
• Policy and procedure maintenance
• Workforce scheduling processes

Location

• Rochester, NY

Work Type

• Part-time

Experience Level

• Three to five years of clerical or administrative experience in a healthcare setting

Education Level

• Associate degree

Salary/Compensations

• $19.00 - $25.00

About the Company

• Rochester Regional Health is an Equal Opportunity Employer.

Equal Opportunity

• All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, predisposing genetic characteristics, marital or familial status, military or veteran status, citizenship or immigration status, or any other characteristic protected by federal, state, or local law.