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About the Role

This position ensures smooth administrative operations, including office management, vendor relations, and scheduling support for a growing company. The role requires organization, discretion, and the ability to manage diverse tasks while collaborating with leadership and various departments.

Responsibilities

• Order and manage office supplies, snacks, and equipment; track inventory and reorder before items run out.
• Manage vendor relationships (cleaning, IT support, maintenance, catering) and serve as the point of contact for service issues.
• Maintain the office calendar, including conference room bookings, internal schedules, and event coordination.
• Track and reconcile basic office-related expenses, flagging any discrepancies to leadership.
• Set up and prepare conference rooms for meetings, interviews, and events.
• Ensure the office, including common areas, remains clean, stocked, and presentable.
• Receive, log, and route incoming deliveries and packages.
• Provide light scheduling, calendar coordination, and travel booking support for leadership.
• Assist with onboarding logistics for new corporate hires, including workspace setup and coordination.
• Help draft, format, and proofread internal communications and documents.
• Maintain organized digital and physical filing systems.
• Assist in coordinating internal meetings, offsites, and company events.
• Take meeting minutes as required.
• Handle ad hoc administrative projects across departments.

Requirements

• 1+ years of administrative or office support experience.
• Strong organizational skills and the ability to manage multiple priorities effectively.
• Proficiency in Microsoft Office / Google Workspace and ability to learn new tools quickly.
• Professional, dependable, with good judgment and follow-through.
• Ability to handle sensitive information discreetly and support leadership directly.
• Proactive approach to identifying and resolving potential issues.

Skills

• Organization
• Vendor Management
• Scheduling
• Expense Tracking
• Microsoft Office
• Google Workspace
• Communication
• Record Keeping

Location

• Austin, TX (North Austin)

Work Type

• Full-time
• In-office

Experience Level

• 1+ years

Salary/Compensations

• $18–$23/hr