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About the Role
Welsbach Electric is seeking an organized and detail-oriented Bid Coordinator to support their estimating group. This role is crucial for managing the bid process from start to finish, ensuring all documents and deadlines are met.
Responsibilities
- Set up new estimates in tracking sheets and on the bid calendar, assigning estimate numbers and maintaining current dates.
- Order and organize contract documents, drawings, and specifications, including setting up network folders and bid books.
- Manage General Contractor (GC) quote logs and invitations, following up to confirm participation.
- Handle pre-qualification packages, bid bond requests, and insurance review paperwork.
- Download and distribute amendments as issued, keeping Dropbox and bid books updated.
- Check plan holder lists weekly and assist in finalizing bid documents and online pricing entries.
- Update tracking sheets with final numbers post-bid submission.
- Maintain and submit the weekly bid list.
- Process estimating and engineering payroll on a weekly basis.
- Manage the Welsbach bids inbox, routing amendments and invitations appropriately.
- Build prequalification packages and submit requests for bids.
- Organize website accounts, contact lists, and the estimating records room.
- Assist with takeoffs as needed.
Requirements
- 2+ years of experience in a construction, estimating, or office coordination role, preferably in electrical/construction.
- Strong organization skills and the ability to manage multiple bids concurrently.
- Proficiency with Excel, Outlook, and document/file management systems (e.g., Dropbox, network folders).
- Clear communication skills with a proven ability to follow through and meet deadlines.
- Familiarity with bid portals, bonds, or prequalification paperwork is a plus.
- Experience with Accubid estimating software is a plus.
- Experience with bidding systems or public agency bids (DOT, DEP, MTA) is preferred.
- Knowledge of bond systems and FOIL requests is preferred.
- Hands-on experience with Accubid (Anywhere or Pro) is preferred.
- Familiarity with electrical core & shell and private work across NYC, Northern NJ, and Long Island is preferred.
Skills
- Organization
- Detail-oriented
- Communication
- Follow-through
- Time management
- Excel
- Outlook
- Document management
- File management
- Dropbox
- Network folders
- Bid portals
- Bonds
- Prequalification paperwork
- Accubid estimating software
- Bidding systems
- Public agency bids
- FOIL requests
- Electrical construction
Location
- New York City
Work Type
- Full-time
Experience Level
- 2+ years
Salary/Compensations
- $65k - $85k
Benefits
- Local Union #3 benefits
About the Company
- Welsbach Electric is one of the largest commercial electrical contractors in New York City, specializing in design-build solutions for government agencies, utilities, and private enterprises.
- We focus on outdoor electrical construction and maintenance, including intelligent transportation systems (ITS), fiber optic networks, and power systems.
- As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package.
Equal Opportunity
- Equal Opportunity Employer/Veterans/Disabled