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About the Role

The Payroll Representative plays a key role within the Total Rewards Department, supporting payroll, group benefits, pension administration, compensation, and HR reporting. This role is responsible for processing payroll accurately and on time, acting as the main point of contact for payroll-related inquiries, and managing activities in a fast-paced environment with tight deadlines.

Responsibilities

• Processes regular pay cycles (bi-weekly, bi-monthly) for salaried and hourly employees.
• Receives and organizes all documents and tasks required to process payroll information.
• Reviews, analyzes, and interprets all inputs to ensure accuracy and adherence to collective agreements, college, and government policies, regulations, and guidelines.
• Inputs transactions not captured in Workday prior to processing payroll within designated cut-off deadlines.
• Verifies all changes and/or input processed and associated calculations for accuracy after payroll calculation.
• Enters and adjusts payroll deductions as required.
• Accurately calculates, processes, and validates payroll adjustments and inputs related to employee deductions and earnings.
• Calculates and reconciles various payroll payments, including top-up amounts, retroactive pay, vacation payouts, recovery of overpayments, and court-ordered garnishments.
• Processes, calculates, transmits, and reconciles all payroll transactions with the College’s banking institution.
• Prepares, reconciles, and adjusts T4s.
• Creates Journal Entries and Year-To-Date payroll adjustments to record special payments.
• Produces Records of Employment (ROEs) as required by legislation and responds to Service Canada inquiries.
• Reviews payroll reports to verify data integrity and takes corrective action as needed.
• Responds verbally and in writing to employee inquiries, department requests, and external agency requests in a professional and timely manner.
• Provides clarification of payroll administrative practices, researches, and resolves issues.
• Provides written letters to employees to verify employment and income.
• Delivers quality departmental customer services by providing timely, professional, and accurate information regarding payroll matters.
• Guides, advises, and provides direction to customers on payroll administrative practices.
• Performs other related duties as assigned.

Requirements

• Two (2) year post-secondary diploma in Business, Finance, Human Resources or related field required with specialization in payroll/compensation preferred.
• Payroll Compliance Professional (PCP) certification with the National Payroll Institute.
• Minimum three (3) years recent and practical experience processing full cycle payroll (hourly and salaried) in a large organization with multiple collective agreements.
• An equivalent combination of education and experience may be considered.
• Demonstrated experience with compliance and statutory requirements.
• Experience resolving discrepancies professionally and confidentially.
• Advanced level of competency/proficiency in MS office including Outlook, Word, Excel and PowerPoint.
• Advanced knowledge of cloud-based HR/payroll systems (i.e. Workday).
• Demonstrated experience working in a team environment.
• Excellent communication and analytical skills.
• Understanding of confidentiality and compliance.
• Transcripts are mandatory as a condition of employment.

Skills

• Payroll processing
• Payroll system administration
• Customer service
• Communication
• Analytical skills
• Confidentiality
• Compliance
• MS Office Suite (Outlook, Word, Excel, PowerPoint)
• Cloud-based HR/payroll systems (Workday)

Location

• London, ON

Work Type

• Hybrid
• Full time
• Fixed term

Experience Level

• Minimum three (3) years recent and practical experience

Education Level

• Two (2) year post-secondary diploma in Business, Finance, Human Resources or related field
• Payroll Compliance Professional (PCP) certification

Salary/Compensations

• $34.60 - $39.93 per hour

About the Company

• Fanshawe College thrives because of its people.
• We foster a culture of excellence and see opportunities to turn potential into impact.
• Leading with empathy, belonging, unity, learning and courage, we guide the learning journey of our students, ensuring they are ready for work and life, today and tomorrow.
• Fanshawe College is committed to the principles of hybrid work.
• Successful candidates will be required to perform work within Ontario and must be available to work on campus, as required.
• Fanshawe College uses Workday to manage recruitment and hiring processes.
• Fanshawe College provides accommodations to job applicants with disabilities throughout the hiring process.
• Fanshawe College would like to acknowledge and honour the Anishinaabe, Lotinuhsyuní and Lenape people of southwestern Ontario as the traditional owners and custodians of the lands and waterways where Fanshawe College is located.

Equal Opportunity

• Fanshawe College is an equal opportunity employer.
• We are committed to equity, value diversity, and welcome applicants from diverse backgrounds.